Executive Assistant

University-of-North-Carolina-At-Chapel-Hil; Chapel Hill (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

University of North Carolina at Chapel Hill seeks an Executive Assistant to support the Vice Provost for Global Affairs and Chief Global Officer. You will manage calendars, travel plans, expenses, events, and communications with diplomacy and discretion.

The role requires excellent written and verbal communication, and a track record of supporting senior executives in a complex organization, preferably in higher education.

Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience
• Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience
• Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience

Responsibilities

• Provide high-level administrative support to the Vice Provost for Global Affairs and Chief Global Officer
• Coordinate calendar, travel arrangements and expenses for the Vice Provost
• Prepare and manage communications, events, and confidential materials
• Maintain contacts with internal and external stakeholders and manage deadlines

Skills

Written communication

Verbal communication

Senior-level executive support

Higher education experience

Education

High school diploma

Associate degree

Bachelor's degree

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

UNC Global Affairs advances the University’s longstanding mission of embracing ‘an unwavering commitment to excellence as one of the world’s great research universities’ and ‘leading change to improve society and to help solve the world’s greatest problems.’
UNC Global Affairs has primary responsibility for shaping and implementing the University’s global strategy while supporting global activity across campus. UNC Global Affairs includes the following service and programming areas: Global Education, Global Partnerships, Global Research Institute, International Student and Scholar Services, International Exchange and Sponsored Programs, UNC World View, Duke- UNC Rotary Peace Center, Communications, and the UBC Business Office

Position Summary

The Executive Assistant provides high-level professional administrative support to the Vice Provost for Global Affairs and Chief Global Officer at UNC -Chapel Hill. The Executive Assistant serves as the direct link and first point-of-contact to the Vice Provost and is responsible for a wide range of tasks, including prioritization and coordination of the Vice Provost’s calendar, travel arrangements, expenses, event support, and communications. The Executive Assistant demonstrates excellent professionalism, diplomacy and discretion, and ensures that all matters are handled in a sensitive, organized, confidential and timely manner.
This position requires close attention and responsiveness to the administrative needs of the Vice Provost and regular consultation regarding current and emerging priorities. Using excellent judgment, the Executive Assistant brings critical issues to the Vice Provost’s immediate attention and reroutes some issues to other areas for handling as needed.
The Executive Assistant draws upon a comprehensive knowledge of University systems and operations to ensure accurate and efficient support to the Vice Provost, as well as smooth and appropriate interfaces with other offices and individuals at the University.
The fast-paced and high-profile nature of this office requires the Executive Assistant to maintain composure under pressure and possess an exceptional ability to multi-task. The Executive Assistant is organized, detail-oriented, and meets deadlines without fail. Requires public contact at the highest levels internal and external to the organization.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

Excellent written and verbal communication skills required.
Substantial experience supporting senior-level executives.
Demonstrated track record of providing high-level administrative, operational, and strategic support in a complex organization.
Prior experience in a higher education or university setting is strongly preferred.

Required Licenses/Certifications

Special Physical/Mental Requirements

Must be able to report to work in person on campus during regular scheduled work hours. (8a – 5p M-F)
Some overtime for events coverage and to assist Vice Provost as needed when they are traveling on university business.

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
  • None of the above