Admin Support Specialist

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid leave

Health, life and retirement plans

Job summary

UNC-Chapel Hill is seeking an Administrative Support Specialist to provide high-level support for the OCIO and executive leadership. The role includes coordinating meetings, communications, travel arrangements and onboarding activities, while liaising with directors and staff.

Minimum education requires a high school diploma or GED with relevant office experience; a higher education background is preferred. Strong calendar oversight and Microsoft 365 proficiency are essential for success.

Qualifications

• High school diploma or GED with at least one year of office support experience or an equivalent combination.
• Experience supporting a large department with multiple managers is preferred.
• Expertise in managing calendars for Director-level staff or above.
• Proficient with Microsoft 365 (Outlook, Word, SharePoint & Teams).

Responsibilities

• Assist with meeting and conference planning and communications.
• Coordinate travel logistics and prepare itineraries.
• Communicate information from Directors to OCIO staff.
• Receive visitors, manage packages, and maintain inventories.
• Liaise between OCIO staff and Directors during onboarding of new employees or students.

Skills

Outlook calendars

Calendar management

Higher education experience

Office support experience

Education

High school diploma or GED

Associate's degree

Bachelor's degree

Tools

Microsoft 365

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Administrative Support Associate is a member of the Business Office within the Office of the CIO ( OCIO ). This position provides high-level support to the Executive and Sr. Leadership groups in the School of Medicine Information Technology department, as well as the Business Manager. Responsibilities include assisting with meeting and conference planning, drafting communications, coordinating travel logistics, and communicating information from the Directors to staff in the OCIO .

Tasks include receiving visitors to the OCIO suite, managing packages and shipments, and maintaining inventory lists. Furthermore, the Admin Support Associate will liaise between OCIO staff and the Director’s offices during the onboarding of new employees or students. As needed and directed by the Business Manager this position will serve as a resource for the Executive Assistant to the CIO .

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Experience supporting a large department, preferably with varying levels of managers is preferred. Prior experience working in a higher education environment.

Proven expertise in overseeing Outlook calendars for a minimum of five (5) individuals at the Director level or above;

Required Licenses/Certifications

Special Physical/Mental Requirements

Able to lift and transport items weighing up to 40 pounds; with or without reasonable accommodation

Ability to work at a computer for a full 8-hour day, whether seated or standing with or without accommodation.

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter

Optional Documents

• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
• * Do you have experience with Microsoft 365 - Outlook, Word, SharePoint & Teams?
  • Yes
  • No
• * Do you have experience managing multiple calendars for Senior Leadership or Directors ?
  • Yes
  • No
• * Do you have experience working with Connect Carolina?
  • Yes
  • No