Executive Assistant

UNC; Chapel Hill (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

The Executive Assistant to the Vice Provost for Global Affairs and Chief Global Officer at the University of North Carolina at Chapel Hill provides high-level administrative support, managing calendars, travel, expenses, and events. This role serves as the primary contact and liaison, requiring discretion, diplomacy, and timely coordination with internal and external stakeholders.

The position emphasizes confidentiality, professionalism, and the ability to handle a fast-paced, high-profile

Qualifications

• Experience providing executive administrative support at senior level.
• Ability to manage complex calendars and travel itineraries.
• Strong communication and diplomacy for interfacing with internal and external stakeholders.

Responsibilities

• Provide high-level administrative support to the Vice Provost for Global Affairs and Chief Global Officer.
• Prioritize and coordinate calendar, travel arrangements, and expenses.
• Support events and manage communications for the office.
• Loster liaison with University offices and external contacts with discretion and professionalism.
• Maintain composure under pressure and multi-task to meet deadlines.

Skills

High-level administrative support

Calendar management

Travel arrangements

Budget/expenses handling

Event coordination

Discretion and professionalism

Communication skills

Job description

The Executive Assistant provides high-level professional administrative support to the Vice Provost for Global Affairs and Chief Global Officer at UNC-Chapel Hill. The Executive Assistant serves as the direct link and first point-of-contact to the Vice Provost and is responsible for a wide range of tasks, including prioritization and coordination of the Vice Provost's calendar, travel arrangements, expenses, event support, and communications. The Executive Assistant demonstrates excellent professionalism, diplomacy and discretion, and ensures that all matters are handled in a sensitive, organized, confidential and timely manner.

This position requires close attention and responsiveness to the administrative needs of the Vice Provost and regular consultation regarding current and emerging priorities. Using excellent judgment, the Executive Assistant brings critical issues to the Vice Provost's immediate attention and reroutes some issues to other areas for handling as needed.

The Executive Assistant draws upon a comprehensive knowledge of University systems and operations to ensure accurate and efficient support to the Vice Provost, as well as smooth and appropriate interfaces with other offices and individuals at the University.

The fast-paced and high-profile nature of this office requires the Executive Assistant to maintain composure under pressure and possess an exceptional ability to multi-task. The Executive Assistant is organized, detail-oriented, and meets deadlines without fail. Requires public contact at the highest levels internal and external to the organization.