Executive Admin & Budget Support Specialist

Dallas Independent School District; Dallas, Northern (TX, KY); On-site; USD 42,000 - 56,000; Full time

Job summary

The Dallas Independent School District seeks an Administrative Assistant III to support the Executive Director of Maintenance and Facility Services, Directors, and staff. You will manage requisitions, payroll records, audits, and budget tracking to ensure accurate funding and timely operations.

You will organize offices, handle documentation, and coordinate day-to-day departmental tasks, contributing to smooth district facilities management.

Qualifications

• Requires 5+ years direct experience in administrative roles.
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Proficient with office software and basic accounting procedures.

Responsibilities

• Provide administrative support to senior leaders in Maintenance and Facility Services.
• Manage requisitions, funding verification, and documentation for audits.
• Process payroll and maintain employee records for grant/bond compliance.
• Prepare budget spreadsheets and track departmental expenditures.
• Organize filing systems and inventory for efficient operation.

Skills

Administrative support

Communication skills

Multitasking

Budgeting basics

Education

High School Diploma or GED

Tools

Oracle

Office 365

Google Suite

Job description

The Dallas Independent School District seeks an Administrative Assistant III to support the Executive Director of Maintenance and Facility Services, Directors, and staff. You will manage requisitions, payroll records, audits, and budget tracking to ensure accurate funding and timely operations.

You will organize offices, handle documentation, and coordinate day-to-day departmental tasks, contributing to smooth district facilities management.