Administrative Assistant III (226 Days)

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Dallas Independent School District seeks an Administrative Assistant III to support the Executive Director of Maintenance and Facility Services, Directors, and staff. You will manage requisitions, payroll records, audits, and budget tracking to ensure accurate funding and timely operations.

You will organize offices, handle documentation, and coordinate day-to-day departmental tasks, contributing to smooth district facilities management.

Qualifications

• Requires 5+ years direct experience in administrative roles.
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Proficient with office software and basic accounting procedures.

Responsibilities

• Provide administrative support to senior leaders in Maintenance and Facility Services.
• Manage requisitions, funding verification, and documentation for audits.
• Process payroll and maintain employee records for grant/bond compliance.
• Prepare budget spreadsheets and track departmental expenditures.
• Organize filing systems and inventory for efficient operation.

Skills

Administrative support

Communication skills

Multitasking

Budgeting basics

Education

High School Diploma or GED

Tools

Oracle

Office 365

Google Suite

Job description

Job Description - Administrative Assistant III (226 Days) (RTP20260917-013)

Job Description

Description

• Provide administrative support to the Executive Director (ED) of Maintenance and Facility Services, Director of Maintenance, and Director of Operations. Ensure that projects are assigned and completed promptly to meet quality standards and the needs of schools and departments.
• Manage requisitions and reconciliation process for Maintenance and Facility Services and all requisitions being processed through Org 965 to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Process payroll and maintain employee records; ensure documentation is kept for compliance with grant and bond requirements.
• Responsible for obtaining all time and effort documentation and all accountability reports to include payroll and budget auditing.
• Assist with ensuring that the department budgets are maintained within the proper allocation of funds according to budget source under the guidance of E.D. and directors.
• Order and maintain supplies for the office; enter a receiver when materials are received.
• Organize and maintain an accurate and efficient filing system and inventory.
• Prepare budget spreadsheets and reports to track departmental expenditures, requisitions, and purchase orders.
• Assist with the coordination of the day-to-day functions of the department to meet the objectives of the department and district.

Qualifications

• High School Diploma or GED required
• 5+ years direct of experience required
• Demonstrated ability to function independently.
• Demonstrated ability to defuse problems and hostile attitudes
• Demonstrated ability to manage multiple priorities simultaneously
• Demonstrated ability to communicate effectively in verbal and written form.
• Demonstrated organizational, interpersonal, and customer service skills required to achieve the goals of the position.
• Demonstrated proficiency with Oracle, Office 365, and Google Suite.
• Demonstrated proficiency in office management and basic accounting procedures.