Executive Services Administrative Specialist

Fort Worth ISD; Fort Worth (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Fort Worth ISD Administrative Assistant III - Employee Services provides a full range of office administration, secretarial, and clerical support to the Executive Director; prepares reports, budgets, requisitions, and correspondence; manages digital information in district databases.

Proficiency in Frontline, Focus, and Office 365; strong calendar management; handles invoices and payroll for supervised departments; ensures confidential handling of records and supports district staff with high

Qualifications

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Experience: 3 years related work experience required. Experience working in a government entity or law office preferred.
• Language: Bilingual (English/Spanish) preferred in some settings.

Responsibilities

• Compiles and generates memos, reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls from employees, community members, and others; provides general information, and refers callers as appropriate, to other staff or other District personnel.
• Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.
• Prepares periodic reports regarding related program activities.
• Prepares and maintains forms and records including personnel and payroll information.
• Operates all office equipment (e.g., computers, printers, copy machines).
• Maintains digital and hard-copy office files in a systematic and confidential manner.
• Monitors and reports staff absences on behalf of the Executive Director.

Skills

Office procedures

Records administration

Software in school admin

Google Suite

Microsoft Office 365

Communication

Education

High school diploma or equivalent

Tools

Frontline

Focus

Office 365

Job description

Fort Worth ISD Administrative Assistant III - Employee Services provides a full range of office administration, secretarial, and clerical support to the Executive Director; prepares reports, budgets, requisitions, and correspondence; manages digital information in district databases.

Proficiency in Frontline, Focus, and Office 365; strong calendar management; handles invoices and payroll for supervised departments; ensures confidential handling of records and supports district staff with high