Administrative Assistant

Caterpillar Inc.; Irving (TX); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Paid time off

401(k) plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career development

Job summary

Caterpillar Inc. in Irving, TX is seeking an Administrative Assistant to support executives and teams onsite at our Americas Distribution Services Division.

You will manage calendars, coordinate travel, prepare materials, and serve as a primary point of contact for internal and external stakeholders. This role emphasizes collaboration, meticulous office administration, and proficiency with Microsoft Office.

Qualifications

• Strong accuracy and attention to detail with ability to complete tasks precisely.
• Collaborates effectively with diverse teams and stakeholders.
• Excellent written and verbal communication skills.
• Adaptable to changing priorities and environments.
• Ability to manage multiple priorities and deadlines.
• Analytical problem-solving skills and proactive thinking.
• Solid office administration capabilities and processes.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day-to-day office operations, including workspace setup and supplies.
• Oversee conference rooms and common areas for readiness and cleanliness.
• Coordinate with IT and facilities to resolve equipment and workspace issues.
• Monitor visitor access and support security coordination.
• Organize food, events, and team activities as needed.
• Communicate office updates and announcements to team members.

Skills

Calendar management

Travel coordination

Effective communications

Office administration

Microsoft Office

Priority management

Problem solving

Tools

Microsoft Office

Job description

Job Description

Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Career Area
Business Services
Job Description
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Our Americas Distribution Services Division (ADSD) provides governance and administration of Cat® dealers across the U.S., Canada, and Latin America.
Additional Information

• Location: Irving, TX (United States)
• Required Travel: Up to 5% (Domestic)
• Relocation Assistance Offered: Yes (Domestic)
• US Work Authorization Sponsorship Offered: None

What You Will Do

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day-to-day office operations, including workspace setup, supply management, and mail distribution.
• Oversee conference rooms, huddle spaces, and common areas to ensure functionality, cleanliness, and readiness.
• Partner with IT and facilities to resolve equipment, technology, and workspace issues.
• Manage visitor access and support security coordination.
• Coordinate food, events, and team activities as needed.
• Communicate office updates, events, and key announcements to team members.

What You Have (Required Skills)

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Proactively Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office: Knowledge of Microsoft Office (such as PowerPoint); ability to use the features and functions in Microsoft Office products.

What Will Put You Ahead (Preferred Skills)

• Previous experience supporting senior leaders
• 5 to 10+ years previous experience as an Administrative Assistant/Personal Assistant
• Previous project management experience
• Proficiency in Spanish and/or Portuguese
• Previous experience with AI

What You Will Get
Through it all, we are one team– creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience.

About Caterpillar
Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

#BI

Summary Pay Range
$25.10 - $37.60
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Relocation is available for this position.

Visa Sponsorship is not available for this position.

Posting Dates
October 5, 2026 - October 19, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.