Administrative Assistant

Caterpillar Brazil; Irving (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career development

Job summary

Caterpillar Inc. in Irving, TX is seeking an experienced Administrative Assistant to support the Americas Distribution Services Division.

You will manage executive calendars, arrange travel, prepare materials, and coordinate daily office operations for a team including VPs in Latin America and Center of Excellence. The role requires strong organizational skills, attention to detail, and effective communication.

Qualifications

• 5 to 10+ years of Administrative Assistant/Personal Assistant experience.
• Support for senior leaders or multiple VP stakeholders preferred.
• Proficiency in coordinating calendars, travel, and communications.

Responsibilities

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day-to-day office operations, workspace setup, and mail distribution.
• Oversee conference rooms and facilities, ensuring readiness and cleanliness.
• Collaborate with IT and facilities to resolve equipment and workspace issues.
• Coordinate food, events, and team activities as needed.
• Communicate updates, events, and key announcements to the team.

Skills

Accuracy & attention to detail

Collaboration

Effective communications

Flexibility / adaptability

Prioritization / multitasking

Problem solving

Office administration

Microsoft Office

Tools

Microsoft Office

Job description

## Administrative AssistantApply: Irving, Texas: Full time: Posted Today: R0000398077**Career Area:**Business Services**Job Description:****Your Work Shapes the World at Caterpillar Inc.**When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.Our **Americas Distribution Services Division (ADSD)**provides governance and administration of Cat dealers across the U.S., Canada, and Latin America.As an **Administrative Assistant** supporting the Americas Distribution Services Division (ADSD), you will provide high-level administrative and operational support to a group of Vice Presidents supporting Latin America and the Center of Excellence, ensuring seamless coordination of schedules, communications, and day-to-day office operations.**Additional Information:*** **Location:** Irving, TX (United States)* **Required Travel:** Up to 5% (Domestic)* **Relocation Assistance Offered:** Yes (Domestic)* **US Work Authorization Sponsorship Offered:** None**What You Will Do:*** Manage calendars, meeting coordination, travel arrangements, and expense processing.* Prepare and distribute communications, presentations, and meeting materials.* Serve as a point of contact for internal and external stakeholders.* Coordinate day-to-day office operations, including workspace setup, supply management, and mail distribution.* Oversee conference rooms, huddle spaces, and common areas to ensure functionality, cleanliness, and readiness.* Partner with IT and facilities to resolve equipment, technology, and workspace issues.* Manage visitor access and support security coordination.* Coordinate food, events, and team activities as needed.* Communicate office updates, events, and key announcements to team members.**What You Have (Required Skills):*** **Accuracy and Attention to Detail:** Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.* **Collaborating**: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.* **Effective Communications:** Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.* **Flexibility and Adaptability:** Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.* **Proactively Managing Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.* **Problem Solving:** Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.* **Office Administration:** Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.* **Microsoft Office**: Knowledge of Microsoft Office (such as PowerPoint); ability to use the features and functions in Microsoft Office products.**What Will Put You Ahead (Preferred Skills):*** Previous experience supporting senior leaders* 5 to 10+ years previous experience as an Administrative Assistant/Personal Assistant* Previous project management experience* Proficiency in Spanish and/or Portuguese* Previous experience with AI **What You Will Get:**Through it all, we are one team– creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience.**About Caterpillar:**Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.#LI#BI### ### **Summary Pay Range:**$25.10 - $37.60Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.**Benefits:**Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.* Medical, dental, and vision benefits\\** Paid time off plan (Vacation, Holidays, Volunteer, etc.)\\** 401(k) savings plans\\** Health Savings Account (HSA)\\** Flexible Spending Accounts (FSAs)\\** Health Lifestyle Programs\\** Employee Assistance Program\\** Voluntary Benefits and Employee Discounts\\** Career Development\\** Incentive bonus\\** Disability benefits* Life Insurance* Parental leave* Adoption benefits* Tuition Reimbursement \\* These benefits also apply to part-time employees### ### This position requires working onsite five days a week.### Relocation is available for this position.Visa Sponsorship is not available for this position.**Posting Dates:**October 5, 2026 - October 19, 2026Any offer of employment is conditioned upon the successful completion of a drug screen.Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.