Strategic Executive Assistant - Hybrid, Calendar & Travel

Vizient; Irving (TX); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient is seeking an experienced administrative professional to support senior leaders within the Administrative Services community. You will manage calendars, plan travel, prepare materials, and ensure confidential handling of information across Spend Management and the enterprise.

The role is office-based with a hybrid model (three days onsite) and may be located in Irving, TX; Chicago, IL; or Centennial, CO. Compensation reflects market norms and incentive eligibility.

Qualifications

• Relevant degree preferred.
• 5+ years of experience supporting senior executives in a fast-paced environment.
• Experience supporting multiple senior leaders and managing competing priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and Chat GPT.

Responsibilities

• Maintain discretion and protect sensitive information at all times.
• Manage complex executive calendars, meetings, and priorities with high organization.
• Coordinate domestic travel and business travel arrangements as needed.
• Prepare and submit timely expense reports and support reconciliation of executive expenses.
• Serve as a primary liaison for supported executives and stakeholders.
• Support leadership meetings, planning sessions, and team events.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office suite

Discretion

Administrative coordination

Education

Degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Co-Pilot

ChatGPT

Job description

Vizient is seeking an experienced administrative professional to support senior leaders within the Administrative Services community. You will manage calendars, plan travel, prepare materials, and ensure confidential handling of information across Spend Management and the enterprise.

The role is office-based with a hybrid model (three days onsite) and may be located in Irving, TX; Chicago, IL; or Centennial, CO. Compensation reflects market norms and incentive eligibility.