Executive Admin Assistant - Travel & Event Coordination

Piramal Critical Care, Inc.; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

Piramal Pharma Solutions is seeking a highly organized Administrative Assistant to provide comprehensive administrative support to the Sellersville site. This role serves as a key point of contact for site leadership, employees, visitors, and guests while supporting a variety of administrative activities across multiple departments.

The successful candidate will demonstrate exceptional organizational skills, maintain a high degree of confidentiality, and possess the flexibility to effectively

Qualifications

• Associate degree preferred; high school diploma required.
• 3-5 years administrative support experience.
• Experience supporting senior leadership in regulated environment preferred.

Responsibilities

• Provide administrative support to site leadership and multiple department heads.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional and welcoming experience.
• Assist with planning and coordinating site events, employee engagement activities, meetings, and special programs.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Communicate and collaborate with colleagues across Piramal locations to support business activities.
• Support purchasing, invoice processing, office supply management, and other administrative functions as needed.
• Proactively identify administrative issues and recommend solutions to improve efficiency.
• Maintain departmental files, records, and documentation in accordance with company policies.
• Perform other duties and special projects as assigned.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Organizational skills

Attention to detail

Written & verbal communication

Time management

Confidentiality

Customer service

Teamwork

Education

Associate degree preferred

High school diploma or equivalent required

Job description

Piramal Pharma Solutions is seeking a highly organized Administrative Assistant to provide comprehensive administrative support to the Sellersville site. This role serves as a key point of contact for site leadership, employees, visitors, and guests while supporting a variety of administrative activities across multiple departments.

The successful candidate will demonstrate exceptional organizational skills, maintain a high degree of confidentiality, and possess the flexibility to effectively