Administrative Assistant

PPL Healthcare LLC; Sellersville (Bucks County); Presencial; USD 38 000 - 52 000; Tempo integral

Resumo da oferta

Piramal Pharma Solutions is seeking an organized Administrative Assistant to provide comprehensive administrative support at the Sellersville site. You will assist site leadership, manage calendars, arrange travel, and handle a variety of documents with confidentiality.

The role requires 3–5 years of experience in administrative support, preferably in a regulated environment, and an Associate degree is preferred. Strong communication and organizational skills are essential.

Qualificações

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational and time management skills with attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilidades

• Provide administrative support to site leadership and multiple department heads.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional experience.
• Assist with planning and coordinating site events, employee engagement activities, meetings, and cross-functional communication with other Piramal locations.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with discretion.
• Collaborate with colleagues across Piramal locations to support business activities.
• Support purchasing, invoice processing, office supply management, and other administrative functions as needed.

Conhecimentos

Microsoft Office Suite

Organizational skills

Time management

Communication

Formação académica

Associate degree

High school diploma

Descrição da oferta de emprego

Be the First to Apply Division Piramal Pharma Solutions

Piramal Pharma Solutions is a contract development and manufacturing organization (CDMO), offering end-to-end development and manufacturing solutions across the drug life cycle.

We serve our clients through a globally integrated network of facilities in North America, Europe and Asia. This enables us to offer a comprehensive range of services including Drug Discovery Solutions, Process & Pharmaceutical Development services, Clinical Trial Supplies, Commercial supply of APIs and Finished dosage forms. We also offer specialized services like development and manufacture of Highly Potent APIs and Antibody Drug Conjugation. Our capability as an integrated service provider & experience with various technologies enables us to serve Innovator and Generic companies worldwide.

Job Title Administrative Assistant

Job Description

Piramal Pharma Solutions is seeking a highly organized and professional Administrative Assistant to provide comprehensive administrative support to the Sellersville site. This role serves as a key point of contact for site leadership, employees, visitors, and guests while supporting a variety of administrative activities across multiple departments. The successful candidate will demonstrate exceptional organizational skills, maintain a high degree of confidentiality, and possess the flexibility to effectively manage multiple priorities in a fast-paced environment. This position will also assist with site events, leadership meetings, visitor coordination, and cross-functional communication with other Piramal locations.

• Provide administrative support to site leadership and multiple department heads.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional and welcoming experience.
• Assist with planning and coordinating site events, employee engagement activities, meetings, and special programs.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Communicate and collaborate with colleagues across Piramal locations to support business activities.
• Support purchasing, invoice processing, office supply management, and other administrative functions as needed.
• Proactively identify administrative issues and recommend solutions to improve efficiency.
• Maintain departmental files, records, and documentation in accordance with company policies.
• Perform other duties and special projects as assigned.

Qualifications

• Associate degree preferred.
• High school diploma or equivalent required.
• Experience 3-5 years of administrative support experience, preferably supporting senior leadership or management teams.
• Experience working in a corporate, pharmaceutical, manufacturing, or regulated environment is preferred.
• Experience coordinating calendars, travel arrangements, meetings, and site visits.

Required Skills & Competencies

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and adapt quickly to changing business needs.
• Strong customer-service mindset with a professional and approachable demeanor.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Resourceful problem-solver with the ability to work independently.
• Strong collaboration and teamwork skills.
• Demonstrated ability to prioritize work and meet deadlines in a fast-paced environment.

Physical Requirements

Prolonged periods of sitting and working on a computer. Ability to occasionally move office materials and supplies up to 20 pounds.

PPL provides equal employment opportunities to all employees and applicants for employment.

It prohibits discrimination and harassment based on race, color, age, sex, religion, national origin or ethnicity, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by applicable law.

Our employment decisions are based on merit considering qualifications, skills, performance, and achievements.

Equal employment opportunity applies to all terms and conditions of employment, including recruitment, selection, training, social programs, placement, promotion, demotion, compensation and benefits, transfers, terminations, and working conditions.

Piramal Pharma Limited, offers a portfolio of differentiated products and services through its 17 global development and manufacturing facilities and a global distribution network in over 100 countries. PPL includes Piramal Pharma Solutions (PPS), an integrated Contract Development and Manufacturing Organization; Piramal Critical Care (PCC), a Complex Hospital Generics business; and the India Consumer Healthcare business, selling over-the- counter products. In addition, one of PPL’s associate companies, AbbVie Therapeutics India Private Limited is a JV with AbbVie Inc. and has emerged as one of the market leaders in the ophthalmology therapy area. Further, PPL has a minority investment in Yapan Bio Private Limited. In October 2020, PPL received a 20% strategic growth investment from the Carlyle Group.