Executive Administrative Assistant – Site Leadership Support

Ppl Healthcare; Sellersville (Bucks County); On-site; USD 42,000 - 54,000; Full time

Job summary

Piramal Pharma Solutions in Sellersville, USA, is seeking an Administrative Assistant to provide comprehensive administrative support to site leadership, employees, visitors, and guests while coordinating multiple departmental activities.

The successful candidate will manage calendars, schedule meetings, arrange travel, prepare documents, maintain confidential records, and assist with events and cross‑functional communications in a fast-paced pharmaceutical environment.

Qualifications

• Proven ability to manage multiple priorities with strong organizational skills.
• Experience supporting senior leadership or cross-functional teams is preferred.
• Familiarity with pharmaceutical or regulated environments is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional and welcoming experience.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with discretion.
• Support purchasing, invoice processing, office supply management, and other administrative functions.
• Assist with site events, employee engagement activities, and cross-functional communication.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Customer service mindset

Detail-oriented

Education

Associate degree preferred

High school diploma or equivalent required

Tools

Microsoft Office Suite

Job description

Piramal Pharma Solutions in Sellersville, USA, is seeking an Administrative Assistant to provide comprehensive administrative support to site leadership, employees, visitors, and guests while coordinating multiple departmental activities.

The successful candidate will manage calendars, schedule meetings, arrange travel, prepare documents, maintain confidential records, and assist with events and cross‑functional communications in a fast-paced pharmaceutical environment.