Administrative Assistant

Piramal Critical Care, Inc.; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

Piramal Pharma Solutions is seeking a highly organized Administrative Assistant to provide comprehensive administrative support to the Sellersville site. This role serves as a key point of contact for site leadership, employees, visitors, and guests while supporting a variety of administrative activities across multiple departments.

The successful candidate will demonstrate exceptional organizational skills, maintain a high degree of confidentiality, and possess the flexibility to effectively

Qualifications

• Associate degree preferred; high school diploma required.
• 3-5 years administrative support experience.
• Experience supporting senior leadership in regulated environment preferred.

Responsibilities

• Provide administrative support to site leadership and multiple department heads.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional and welcoming experience.
• Assist with planning and coordinating site events, employee engagement activities, meetings, and special programs.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Communicate and collaborate with colleagues across Piramal locations to support business activities.
• Support purchasing, invoice processing, office supply management, and other administrative functions as needed.
• Proactively identify administrative issues and recommend solutions to improve efficiency.
• Maintain departmental files, records, and documentation in accordance with company policies.
• Perform other duties and special projects as assigned.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Organizational skills

Attention to detail

Written & verbal communication

Time management

Confidentiality

Customer service

Teamwork

Education

Associate degree preferred

High school diploma or equivalent required

Job description

Division Piramal Pharma Solutions Piramal Pharma Solutions is a contract development and manufacturing organization (CDMO), offering end-to-end development and manufacturing solutions across the drug life cycle. We serve our clients through a globally integrated network of facilities in North America, Europe and Asia.

This enables us to offer a comprehensive range of services including Drug Discovery Solutions, Process & Pharmaceutical Development services, Clinical Trial Supplies, Commercial supply of APIs and Finished dosage forms. We also offer specialized services like development and manufacture of Highly Potent APIs and Antibody Drug Conjugation.

Our capability as an integrated service provider & experience with various technologies enables us to serve Innovator and Generic companies worldwide.

For more details, please visit : www.piramalpharmasolutions.com

Job Title
Administrative Assistant
Job Description
Piramal Pharma Solutions is seeking a highly organized and professional Administrative Assistant to provide comprehensive administrative support to the Sellersville site. This role serves as a key point of contact for site leadership, employees, visitors, and guests while supporting a variety of administrative activities across multiple departments.

The successful candidate will demonstrate exceptional organizational skills, maintain a high degree of confidentiality, and possess the flexibility to effectively manage multiple priorities in a fast-paced environment. This position will also assist with site events, leadership meetings, visitor coordination, and cross-functional communication with other Piramal locations.

• Provide administrative support to site leadership and multiple department heads.
• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
• Serve as the primary point of contact for site visitors and guests, ensuring a professional and welcoming experience.
• Assist with planning and coordinating site events, employee engagement activities, meetings, and special programs.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Communicate and collaborate with colleagues across Piramal locations to support business activities.
• Support purchasing, invoice processing, office supply management, and other administrative functions as needed.
• Proactively identify administrative issues and recommend solutions to improve efficiency.
• Maintain departmental files, records, and documentation in accordance with company policies.
• Perform other duties and special projects as assigned.

Education

• Associate degree preferred.
• High school diploma or equivalent required.

Experience

• 3-5 years of administrative support experience, preferably supporting senior leadership or management teams.
• Experience working in a corporate, pharmaceutical, manufacturing, or regulated environment is preferred.
• Experience coordinating calendars, travel arrangements, meetings, and site visits.

Required Skills & Competencies

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and adapt quickly to changing business needs.
• Strong customer-service mindset with a professional and approachable demeanor.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Resourceful problem-solver with the ability to work independently.
• Strong collaboration and teamwork skills.
• Demonstrated ability to prioritize work and meet deadlines in a fast-paced environment.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally move office materials and supplies up to 20 pounds.