Executive Admin Assistant (Temp, 2-4 months)

Snoqualmie Valley Health; Snoqualmie (WA); On-site; USD 38,000 - 52,000; Full time

Job summary

Snoqualmie Valley Health is seeking an Administrative Assistant to provide organized, responsive support to the Executive Team in a fast-paced hospital setting. This temporary role (2-4 months) focuses on scheduling, correspondence, meetings, data entry, purchasing, and day-to-day operations.

The successful candidate will be dependable, detail-oriented, service-minded, and capable of handling multiple priorities while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• Associate degree or additional education in Business Administration, Healthcare Administration, or a related field preferred.
• Two or more years of administrative, office, healthcare, or customer service experience preferred.
• Experience in healthcare or hospital environment preferred but not required.
• Strong organizational and time-management skills with the ability to prioritize multiple assignments.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to learn new software, databases, and systems.
• Ability to handle confidential information with discretion.
• Strong customer service and interpersonal skills.
• Ability to work independently and with a team.
• Reliability, initiative, and willingness to ask questions when clarification is needed.
• Ability to stay calm, professional, and organized in a fast-paced environment.
• Commitment to the mission and values of Snoqualmie Valley Health.

Responsibilities

• Provide day-to-day administrative support to assigned department or leaders.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
• Prepare meeting agendas, presentations, reports, spreadsheets, and documents.
• Take meeting notes and track action items and follow-up.
• Coordinate internal and external communications via phone, email, and written correspondence.
• Maintain accurate electronic and physical files and departmental documentation.
• Assist with purchasing, invoices, expense reports, credit card reconciliation, and routine financial tasks.
• Enter and maintain information in organizational databases and systems.
• Assist with onboarding, training coordination, and department communications.
• Coordinate supplies, equipment, service requests, and other departmental needs.
• Assist with special projects, events, and organizational initiatives.
• Monitor deadlines and follow up on outstanding tasks and requests.
• Serve as a liaison between departments and external partners.
• Maintain a professional and organized work environment.
• Perform other duties as assigned.

Skills

Microsoft Office proficiency

Communication skills

Time management

Customer service

Teamwork

Education

High school diploma or equivalent

Associate degree in related field (preferred)

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Snoqualmie Valley Health is seeking an Administrative Assistant to provide organized, responsive support to the Executive Team in a fast-paced hospital setting. This temporary role (2-4 months) focuses on scheduling, correspondence, meetings, data entry, purchasing, and day-to-day operations.

The successful candidate will be dependable, detail-oriented, service-minded, and capable of handling multiple priorities while maintaining confidentiality and professionalism.