Administrative Assistant

Randstad USA; Antioch (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company is seeking a proactive Executive Assistant to provide comprehensive administrative support. The role involves managing complex schedules, coordinating meetings, and facilitating communication within a large organization. Ideal candidates will have strong organizational and communication skills, with a background in administrative support at the manager/director level. This is a 12-week contract position, requiring discretion and the ability to handle sensitive information.

Qualifications

• 5-7+ years of administrative assistant experience supporting at the manager/director level.
• High School Diploma or GED required; BA/BS preferred.

Responsibilities

• Provide high-level administrative support, including complex scheduling.
• Coordinate multiple calendars and arrange meetings.
• Facilitate communication between executives and stakeholders.

Skills

Organizational Skills

Communication

Time Management

Education

High School Diploma

BA/BS

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support within a large, complex organization. The ideal candidate will be adept at managing intricate schedules, coordinating meetings, and facilitating seamless communication in a fast-paced environment. This role requires a strong understanding of organizational dynamics, exceptional communication skills, and the ability to handle sensitive information with discretion.

• This is a 12-week assignment.
• The role involves complex schedule management, supporting an executive with responsibilities across two hospital locations and community work (serving on 4 boards, community events, etc.).
• Shift: Monday - Friday, 8:00 AM - 5:00 PM

Responsibilities:

• Provide high-level administrative support, including complex scheduling and calendar management for executives.
• Coordinate multiple and difficult calendars, and arrange meetings, including reserving rooms and preparing agendas.
• Manage meeting logistics, including room reservations, agenda preparation, and material distribution.
• Prepare and edit correspondence, reports, and presentations.
• Facilitate communication between executives and internal/external stakeholders.
• Handle confidential information with utmost discretion.
• Apply a thorough understanding of the organization and its functional policies and processes.

Qualifications:

• 5-7+ years of administrative assistant experience supporting at the manager/director level, or related experience. We will consider candidates with less experience to fill quickly.
• High School Diploma, GED, or related experience required; BA/BS preferred.
• Substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
• Strong writing skills to create detailed correspondence.
• Basic to intermediate knowledge of Microsoft Office Suite applications: Outlook, Word, and PowerPoint.
• Working knowledge of email and office equipment (fax, phone, copier, etc.).
• Ability to learn and apply a thorough understanding of a large, complex organization and its customers.
• Excellent organizational, communication, and time-management skills.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative and Strategy/Planning
• Industries: Hospitals and Health Care