Executive Admin Assistant for Senior GPS Leaders

Abbott; North Chicago (IL); On-site; USD 31,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Tuition reimbursement

Job summary

Abbott is seeking an Administrative Assistant to support senior GPS leaders in a fast-paced environment. You will manage calendars, coordinate travel, prepare expense reports, and handle sensitive information with discretion.

You’ll create presentations and documents, support virtual meetings, and collaborate across teams. The role requires strong organizational skills and a proven ability to work with executives and vendors.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support, preferably for senior leaders.
• Strong organizational skills and multitasking ability.
• Discretion handling confidential information.
• Proficient with Microsoft Office Suite and collaboration tools.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management and travel arrangements.
• Screen calls, correspondence, and visitor interactions with professionalism.
• Prepare expense reports, invoices, and purchase requisitions.
• Coordinate domestic and international travel and resolve scheduling conflicts.
• Create and maintain presentations, spreadsheets, and reports using Microsoft Office.

Skills

Microsoft Office Suite

Calendar management

Travel arrangements

Communication

Executive support

Discretion

Education

High school diploma

Tools

Concur

Workday

SharePoint

SRM

Power Apps

Adobe Acrobat

Visio

OrgPlus

Job description

Abbott is seeking an Administrative Assistant to support senior GPS leaders in a fast-paced environment. You will manage calendars, coordinate travel, prepare expense reports, and handle sensitive information with discretion.

You’ll create presentations and documents, support virtual meetings, and collaborate across teams. The role requires strong organizational skills and a proven ability to work with executives and vendors.