Admin Assistant II

Abbott; North Chicago (IL); On-site; USD 31,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Tuition reimbursement

Job summary

Abbott is seeking an Administrative Assistant to support senior GPS leaders in a fast-paced environment. You will manage calendars, coordinate travel, prepare expense reports, and handle sensitive information with discretion.

You’ll create presentations and documents, support virtual meetings, and collaborate across teams. The role requires strong organizational skills and a proven ability to work with executives and vendors.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support, preferably for senior leaders.
• Strong organizational skills and multitasking ability.
• Discretion handling confidential information.
• Proficient with Microsoft Office Suite and collaboration tools.

Responsibilities

• Provide administrative support to senior GPS leaders, including calendar management and travel arrangements.
• Screen calls, correspondence, and visitor interactions with professionalism.
• Prepare expense reports, invoices, and purchase requisitions.
• Coordinate domestic and international travel and resolve scheduling conflicts.
• Create and maintain presentations, spreadsheets, and reports using Microsoft Office.

Skills

Microsoft Office Suite

Calendar management

Travel arrangements

Communication

Executive support

Discretion

Education

High school diploma

Tools

Concur

Workday

SharePoint

SRM

Power Apps

Adobe Acrobat

Visio

OrgPlus

Job description

JOB DESCRIPTION:

Working at Abbott

• At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism.

What You’ll Work On

• Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements
• Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion
• Prepare and process expense reports, invoices, purchase requisitions, and other business documentation
• Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts
• Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools
• Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms
• Assist with contract routing, signature processing, and document review for completeness
• Coordinate new employee onboarding activities, including office setup and technology access
• Order office supplies, business cards, and other departmental resources
• Serve as a liaison for administrative and technology-related support requests
• Maintain confidentiality while handling sensitive business and employee information
• Collaborate across functions and provide backup support to other administrative professionals as needed
• Ensure compliance with company policies, procedures, and administrative processes

Required Qualifications

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Proven ability to handle confidential information with a high level of discretion
• Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing complex calendars, coordinating meetings, and arranging travel
• Strong written and verbal communication skills
• Ability to work effectively with executives, colleagues, vendors, and external partners
• Exceptional attention to detail and problem-solving skills

Preferred Qualifications

• Some college coursework or an associate’s degree
• Experience supporting vice presidents, directors, or other senior-level leaders
• Experience with Concur, Workday, SharePoint, SRM, and Microsoft Power Apps
• Familiarity with Adobe Acrobat, Visio, OrgPlus, or similar business applications
• Experience coordinating onboarding activities for new employees
• Ability to anticipate needs, take initiative, and work independently with minimal supervision
• Demonstrated success in a fast-paced corporate environment
• Experience supporting procurement, supply chain, or other business operations teams is a plus

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal

r @AbbottNews and @AbbottGlobal.

The base pay for this position is

$22.50 – $45.00/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

GPS Global Purchasing Services

LOCATION:

United States > Abbott Park : AP52

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdfEEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf