Executive Admin Assistant — Calendar, Travel & Confidential Support

Acadia Healthcare; Franklin (TN); Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

Acadia Healthcare is seeking an Administrative Assistant to provide administrative and secretarial support for the department head in Franklin, TN. The role includes typing, filing, scheduling, meeting coordination, and handling confidential information with discretion.

Responsibilities include calendar management, preparing presentations, filing systems, correspondence, timesheets, and general office duties. Strong MS Office skills and excellent organizational abilities are essential.

Qualifications

• High school diploma or equivalent; prefer some college or technical school coursework.
• Minimum 3 years of job-related experience; preferably as part of an Executive team.
• Advanced computer skills including Microsoft Office; Word, Excel, and PowerPoint.
• Accurate typing of 80+ words per minute.
• Knowledge of office administration procedures with the ability to operate most standard office equipment.
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
• Self-motivated with strong organizational skills and superior attention to detail.

Responsabilités

• Schedule and organize activities such as meetings, travel, conferences and department activities for all members of the department
• Maintain schedules and calendars as assigned
• Perform desktop publishing; creates and develops visual presentations
• Establish, develop, maintain, update filing system and retrieve information from files when needed
• Organize and prioritize large volumes of information and calls
• Sort, distribute and open mail for the team
• Draft written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Answer phones, takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Collect and process timesheets, vacation and sick leave requests for assigned department
• Performs other duties as assigned

Connaissances

Microsoft Office

Typing 80+ WPM

Communication skills

Organizational skills

Confidentiality

Formation

High school diploma

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Acadia Healthcare is seeking an Administrative Assistant to provide administrative and secretarial support for the department head in Franklin, TN. The role includes typing, filing, scheduling, meeting coordination, and handling confidential information with discretion.

Responsibilities include calendar management, preparing presentations, filing systems, correspondence, timesheets, and general office duties. Strong MS Office skills and excellent organizational abilities are essential.