C-Suite Executive Assistant - Healthcare Operations

The University of Kansas Health System St. Francis Campus; Brentwood (TN); Sur place; USD 50 000 - 80 000; Plein temps

Résumé du poste

Ardent Health in Brentwood, TN seeks an experienced Executive Assistant to support C-suite executives. You will manage calendars, arrange travel, prepare reports and maintain confidential information with discretion.

Join a trusted healthcare network with strong community ties and a focus on delivering high-quality care. The role emphasizes relationship-building across hospitals and departments in a fast-paced environment.

Qualifications

• Associates degree or High School Diploma.
• 5+ years of experience as an executive assistant with a preference towards C suite support.
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Effective oral and written communication skills.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to use good judgment regarding administrative issues.
• Skill in telephone etiquette.
• Ability to communicate effectively with managers and co-workers.
• Ability to use good judgment and to maintain confidentiality of information.
• Bachelor’s degree preferred.

Responsabilités

• Provides administrative support.
• Builds successful relationships with Executives and Executive Assistants across Ardent’s network of hospitals.
• Manages, prepares and distributes executive correspondence.
• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• Coordinates travel arrangements for members of department.
• Processes and submits travel expense reports for the entire department for timely reimbursement.
• Provides support to departments when needed to cover for absences, heavy workload, etc.
• Maintains an accurate and efficient filing system.
• Performs other duties as assigned

Connaissances

Executive support experience

Calendar management

Communication skills

Discretion & confidentiality

Formation

Associate degree or High School Diploma

Bachelor’s degree

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Description du poste

Ardent Health in Brentwood, TN seeks an experienced Executive Assistant to support C-suite executives. You will manage calendars, arrange travel, prepare reports and maintain confidential information with discretion.

Join a trusted healthcare network with strong community ties and a focus on delivering high-quality care. The role emphasizes relationship-building across hospitals and departments in a fast-paced environment.