Events & Programs Intern – Planning, Coordination & Support

Experimental Aircraft Association; Oshkosh (NE); On-site; USD 32,000 - 52,000; Full time

Job summary

Experimental Aircraft Association in Oshkosh, WI seeks an Event Services Assistant to support planning and delivery of programmatic and hosted events. You will enter data, assist with setup and teardown, and coordinate supplies for indoor and outdoor events.

The role requires strong customer service, organizational skills, and the ability to work flexible hours including evenings and weekends, with duties spanning Beverage Service and Kitchen programs during AirVenture.

Qualifications

• High school diploma and at least 3-5 years of customer service and/or administrative experience.
• Must be either enrolling or currently enrolled in a secondary school program related to Event Management or a similar field.
• Ability to work a flexible schedule to include evenings and weekends.

Responsibilities

• Entering data using EAA events system.
• Assist in the set up and take down for events, including the assembly of centerpieces.
• Order necessary supplies for each event, conduct inventory upon arrival, and deliver to and take down at appropriate locations.
• Serve as an organizational resource on ideas for themes, speakers and other fulfillment options; research and inform event owners regarding prospective meeting sites.
• Ensure completeness and appropriate standards of all event venue setups.
• Assist with vendor deliveries and pickups.
• Work to ensure all beverage service areas and equipment and maintained and sanitary.
• Assist with AirVenture’s Volunteer Kitchen and Operation Thirst programs.
• Monitor event activities to ensure compliance with corporate-wide policies, guidelines and standards, applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Distribute participant evaluations, collect and analyze data, prepare and submit timely reports to continually upgrade quality of future events; conduct post-event review with event owners and make recommendations for future events.
• Plan and execute small events.
• Setup and prepare for meeting with caterers to finalize event details.
• Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
• All other duties as assigned.

Skills

Customer service

Administrative experience

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Education

High school diploma

Enrollment in Event Management program

Tools

Microsoft Office

Job description

Experimental Aircraft Association in Oshkosh, WI seeks an Event Services Assistant to support planning and delivery of programmatic and hosted events. You will enter data, assist with setup and teardown, and coordinate supplies for indoor and outdoor events.

The role requires strong customer service, organizational skills, and the ability to work flexible hours including evenings and weekends, with duties spanning Beverage Service and Kitchen programs during AirVenture.