Events Intern

Experimental Aircraft Association Inc; Oshkosh (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Experimental Aircraft Association Inc seeks an Event Coordinator to assist in planning, delivering, and supporting a variety of EAA programs and hosted events in Oshkosh and beyond.

Responsibilities include setup, supply management, theme ideas, venue research, and ensuring compliance with policies while coordinating with caterers and volunteers. The role requires flexibility for evenings and weekends and a strong focus on customer service.

Qualifications

• High school diploma and 3–5 years of customer service/administrative experience.
• Currently enrolled or enrolling in a program related to Event Management.
• Flexible schedule including evenings and weekends.
• Ability to work independently under deadlines with attention to detail.
• Excellent verbal and written communication and interpersonal skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in setup and takedown for events, including assembling centerpieces.
• Order supplies, manage inventory on arrival, and deliver to locations.
• Suggest themes, speakers, and venues; research potential meeting sites.
• Ensure venue setups meet standards and expectations.
• Assist with vendor deliveries and pickups; maintain beverage service areas.
• Monitor activities for policy and regulatory compliance; handle issues and after-hours work as needed.
• Distribute evaluations, collect data, and prepare reports to improve future events.
• Plan and execute small events; coordinate with caterers for event details.
• Support AirVenture’s Volunteer Kitchen and Operation Thirst programs.
• Embrace EAA mission and uphold safe practices in aviation environments.
• All other duties as assigned.

Skills

Customer service

Administrative support

Event management

Microsoft Office

Communication

Time management

Independent work

Scheduling software

Education

High school diploma

In-progress Event Management studies

Tools

Microsoft Office Suite

Scheduling software

Job description

Description

SUMMARY

Assist Event Coordinators in planning and delivery of EAA’s programmatic, internal and hosted events including field and Oshkosh-based member program events, business and fund development events, company-sponsored employee events, and external client events both indoor and outdoor.

POSITION ROLES/RESPONSIBILITIES

• Assist in the set up and take down for events, including the assembly of centerpieces.
• Order necessary supplies for each event, conduct inventory upon arrival, and deliver to and take down at appropriate locations.
• Serve as an organizational resource on ideas for themes, speakers and other fulfillment options; research and inform event owners regarding prospective meeting sites.
• Ensure completeness and appropriate standards of all event venue setups.
• Assist with vendor deliveries and pickups.
• Work to ensure all beverage service areas and equipment and maintained and sanitary.
• Assist with AirVenture’s Volunteer Kitchen and Operation Thirst programs.
• Monitor event activities to ensure compliance with corporate-wide policies, guidelines and standards, applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. Note: This will include time outside of regular business hours including evenings and weekends as necessary.
• Distribute participant evaluations, collect and analyze data, prepare and submit timely reports to continually upgrade quality of future events; conduct post-event review with event owners and make recommendations for future events.
• Plan and execute small events.
• Setup and prepare for meeting with caterers to finalize event details.
• Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
• All other duties as assigned.

POSITION QUALIFICATIONS

• High school diploma and at least 3-5 years of customer service and/or administrative experience.
• Must be either enrolling or currently enrolled in a secondary school program related to Event Management or a similar field.
• Ability to work a flexible schedule to include evenings and weekends.
• Ability to work independently, work under pressure of deadlines, handle multiple. priorities, pay close attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

PREFERRED QUALIFICATIONS

• Knowledge of Innfusion or other scheduling and detailing software is desired.
• City of Oshkosh bartending license. To obtain, EAA will send and pay for training.

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Preparation for AirVenture or other events may require lifting up to 50 lbs. occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.