Business Development Intern

Experimental Aircraft Association Inc; Oshkosh (WI); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

The Experimental Aircraft Association Inc seeks a detail‑oriented event support specialist to assist the sales team with pre, during and post‑event planning for AirVenture sponsorships. The role blends project management, logistics, hospitality and administrative duties.

Responsibilities include setting up sponsor signage, preparing hospitality spaces, managing on‑site check‑ins and coordinating logistics to deliver a professional sponsor experience.

Qualifications

• Pursuing degree in Event or Project Management, Business Administration, Marketing, Hospitality or related field.
• Highly organized with strong attention to detail.
• Excellent customer service and communication skills.
• Proficient with MS Office Suite and data entry.

Responsibilities

• Supports logistics for AirVenture activities and programs including creation of sponsor profiles, post-event recap reports and organizing key inventory for each sponsor venue.
• Collaborates with the sales support team to understand sponsor agreements.
• Manage on-site sponsor check-in, ensuring smooth and efficient processes.
• Build positive relationships with sponsors during AirVenture to support future partnership opportunities.
• Create a welcoming and premium experience for sponsors and their guests by managing hospitality spaces and coordinating on-site services.
• Provide on-the-ground troubleshooting and support for sponsor needs during the event.
• Communicate event updates and resolve sponsor concerns efficiently.
• Perform manual tasks such as lifting and moving event materials, setting up signage, and managing cleanliness in sponsor areas.
• Monitor and address sponsor feedback during the event to ensure satisfaction.
• Maintain project timelines and checklists to track sponsorship fulfillment tasks.
• Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
• All other duties as assigned

Skills

Event planning

Hospitality

Sales relationships

Communication

Multi-tasking

Problem solving

Initiative

Customer service

Education

Pursuing degree in Event or Project Management or related field

Tools

MS Office Suite

Job description

Description

SUMMARY

This individual will play a key role in assisting the sales support team by providing pre, during and post event planning and execution. This includes project management, logistics, client hospitality, and administrative support related to AirVenture corporate sponsorships.

This role requires strong event planning, hospitality and sales/relationship management experience, combined with the ability to handle the physical demands of event execution. Responsibilities include tasks such as setting up and installing sponsor signage, preparing hospitality spaces, maintaining cleanliness of sponsor check in building and assisting with other on-site logistics to ensure a professional and welcoming environment for sponsors.

Additionally, this role offers the opportunity to engage in the full sales cycle from proposal development, closing of sales and delivering on contractual obligations at AirVenture.

The ideal candidate will excel in in-person customer service and professional communication, demonstrating high energy and adaptability during sponsor check-in and throughout the event week. Exceptional multi-tasking and time management skills are required, including the ability to effectively prioritize and execute tasks in line with shifting priorities, demands, and timelines. A proactive mindset, attention to detail, and a focus on enhancing sponsor engagement and satisfaction are essential for success in this role.

ROLES AND RESPONSIBILITIES

• Supports logistics for AirVenture activities and programs including creation of sponsor profiles, post-event recap reports and organizing key inventory for each sponsor venue.
• Collaborates with the sales support team to understand sponsor agreements.
• Manage on-site sponsor check-in, ensuring smooth and efficient processes.
• Build positive relationships with sponsors during AirVenture to support future partnership opportunities.
• Create a welcoming and premium experience for sponsors and their guests by managing hospitality spaces and coordinating on-site services.
• Provide on-the-ground troubleshooting and support for sponsor needs during the event.
• Communicate event updates and resolve sponsor concerns efficiently.
• Perform manual tasks such as lifting and moving event materials, setting up signage, and managing cleanliness in sponsor areas.
• Monitor and address sponsor feedback during the event to ensure satisfaction.
• Maintain project timelines and checklists to track sponsorship fulfillment tasks.
• Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
• All other duties as assigned

MINIMUM QUALIFICATIONS

• Student pursuing a degree in, Event or Project Management, Business Administration, Marketing, Hospitality or related field
• Highly organized
• High attention to detail
• Can-do approach to problem solving
• Ability and willingness to take initiative
• Ability to multi-task and follow up consistently
• Willing to roll up sleeves and do whatever task is needed
• Strong customer service and communication skills
• Strong organization and analytical skills
• Proficient with MS Office Suite and data entry
• Professional demeanor and positive attitude

PREFERRED QUALIFICATIONS

• Previous office experience preferred

PHYSICAL REQUIREMENTS

Typical office setting through May, then physically on the grounds through the rest of the summer. Occasionally exerting up to 50 pounds of force. Standing and walking for extended periods of time while bending, squatting, kneeling, twisting, push and pull motions. Work above ground on irregular surfaces. May have exposure to outside weather elements, noise, dust, grease, smoke, fumes, gases, pesticides and/or fertilizers.

Preparation for AirVenture or other events may require lifting up to 50 lbs. occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.