Event & Sponsorship Support Intern

Experimental Aircraft Association Inc; Oshkosh (WI); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

The Experimental Aircraft Association Inc seeks a detail‑oriented event support specialist to assist the sales team with pre, during and post‑event planning for AirVenture sponsorships. The role blends project management, logistics, hospitality and administrative duties.

Responsibilities include setting up sponsor signage, preparing hospitality spaces, managing on‑site check‑ins and coordinating logistics to deliver a professional sponsor experience.

Qualifications

• Pursuing degree in Event or Project Management, Business Administration, Marketing, Hospitality or related field.
• Highly organized with strong attention to detail.
• Excellent customer service and communication skills.
• Proficient with MS Office Suite and data entry.

Responsibilities

• Supports logistics for AirVenture activities and programs including creation of sponsor profiles, post-event recap reports and organizing key inventory for each sponsor venue.
• Collaborates with the sales support team to understand sponsor agreements.
• Manage on-site sponsor check-in, ensuring smooth and efficient processes.
• Build positive relationships with sponsors during AirVenture to support future partnership opportunities.
• Create a welcoming and premium experience for sponsors and their guests by managing hospitality spaces and coordinating on-site services.
• Provide on-the-ground troubleshooting and support for sponsor needs during the event.
• Communicate event updates and resolve sponsor concerns efficiently.
• Perform manual tasks such as lifting and moving event materials, setting up signage, and managing cleanliness in sponsor areas.
• Monitor and address sponsor feedback during the event to ensure satisfaction.
• Maintain project timelines and checklists to track sponsorship fulfillment tasks.
• Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
• All other duties as assigned

Skills

Event planning

Hospitality

Sales relationships

Communication

Multi-tasking

Problem solving

Initiative

Customer service

Education

Pursuing degree in Event or Project Management or related field

Tools

MS Office Suite

Job description

The Experimental Aircraft Association Inc seeks a detail‑oriented event support specialist to assist the sales team with pre, during and post‑event planning for AirVenture sponsorships. The role blends project management, logistics, hospitality and administrative duties.

Responsibilities include setting up sponsor signage, preparing hospitality spaces, managing on‑site check‑ins and coordinating logistics to deliver a professional sponsor experience.