Events & Administrative Coordinator (Higher Education)

University of Central Florida; Orlando (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending

Paid time off

Retirement savings

Employee discounts

Education assistance

Job summary

The University of Central Florida, College of Health Professions and Sciences, seeks a Meeting/Event Assistant to support the Innovative Center by managing building access, greeting stakeholders, and providing hands-on event planning and day-of execution support.

You will assist with administrative and purchasing duties, support faculty and Associate Deans, help with research-related activities, IT coordination, and coordinate with college leadership for events such as Fall and Spring Assemblies

Qualifications

• High School Diploma or equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
• Bachelor's or Master's degree in a related field.
• Experience in event planning, coordination, or execution, including on-site logistics and vendor management.
• Experience in a higher education or healthcare environment.
• Front-desk, receptionist, or customer-facing experience in a professional or institutional setting.
• Experience providing administrative and purchasing support, including processing purchase orders, expense reports, or reimbursement requests.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or digital design tools.
• Familiarity with Workday or other institutional enterprise systems.
• Communications experience, including writing, social media coordination, or stakeholder-facing correspondence.

Responsibilities

• IC Reception: greet, direct, and process intake for internal and external stakeholders.
• IC Facility Access: manage UCF ID card access and suite access.
• IC/CHPS Event Planning: assist with planning for annual events and ceremonies.
• IC Vendor/Procurement: arrange for food, refreshments, and entertainment; track expenses and contracts.
• IC Event Implementation: provide on-site support, setup/breakdown, and registrations.
• IC Communications: coordinate ads, website, social media, and rosters.
• IC Facility Usage: troubleshoot IT and facility issues; coordinate with IT/building mgmt.
• Faculty/Associate Dean Admin Support: assist with scheduling, calendaring, purchasing.
• Other duties supporting CHPS Strategic Plan.

Skills

Front desk

Customer-facing

Event planning

Vendor management

IT coordination

Workday familiarity

Microsoft Office

Digital design tools

Logistics coordination

Education

Bachelor's or Master’s degree

Related field degree

Tools

Workday

Microsoft Excel

PowerPoint

Outlook

Job description

The University of Central Florida, College of Health Professions and Sciences, seeks a Meeting/Event Assistant to support the Innovative Center by managing building access, greeting stakeholders, and providing hands-on event planning and day-of execution support.

You will assist with administrative and purchasing duties, support faculty and Associate Deans, help with research-related activities, IT coordination, and coordinate with college leadership for events such as Fall and Spring Assemblies