Part-Time Administrative Coordinator, Center Operations

RiseMe; Town of Florida (NY); On-site; USD 25,000 - 28,000; Part time

Job summary

University of Florida is seeking a highly organized Part-Time Administrative Coordinator to support the STEM Translational Communication Center. The role involves reception, scheduling, documentation, and event support, with a 20-hour weekly schedule and a friendly, collaborative environment.

The ideal candidate will have at least one year of administrative or customer service experience, strong communication skills, and proficiency with Microsoft 365.

Qualifications

• One year of office, administrative, or customer service experience.
• High school diploma or equivalent.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Provide office reception and visitor support.
• Answer and direct phone calls, emails, and visitor inquiries.
• Assist with scheduling meetings, appointments, travel, and events.
• Maintain meeting notes, project databases, and other office records.
• Assist with preparing correspondence, newsletters, reports, and presentations.
• Process and track purchasing, invoices, and other administrative documentation.
• Coordinate office supplies and maintain inventory.
• Assist with event logistics, registration, and attendee communication.
• Support special projects and center initiatives as assigned.
• Maintain confidentiality when handling sensitive information.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Independent work

Team collaboration

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Microsoft 365 Suite

UF administrative systems

Job description

University of Florida is seeking a highly organized Part-Time Administrative Coordinator to support the STEM Translational Communication Center. The role involves reception, scheduling, documentation, and event support, with a 20-hour weekly schedule and a friendly, collaborative environment.

The ideal candidate will have at least one year of administrative or customer service experience, strong communication skills, and proficiency with Microsoft 365.