Meeting/Event Assistant

University of Central Florida; Orlando (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending

Paid time off

Retirement savings

Employee discounts

Education assistance

Job summary

The University of Central Florida, College of Health Professions and Sciences, seeks a Meeting/Event Assistant to support the Innovative Center by managing building access, greeting stakeholders, and providing hands-on event planning and day-of execution support.

You will assist with administrative and purchasing duties, support faculty and Associate Deans, help with research-related activities, IT coordination, and coordinate with college leadership for events such as Fall and Spring Assemblies

Qualifications

• High School Diploma or equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
• Bachelor's or Master's degree in a related field.
• Experience in event planning, coordination, or execution, including on-site logistics and vendor management.
• Experience in a higher education or healthcare environment.
• Front-desk, receptionist, or customer-facing experience in a professional or institutional setting.
• Experience providing administrative and purchasing support, including processing purchase orders, expense reports, or reimbursement requests.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or digital design tools.
• Familiarity with Workday or other institutional enterprise systems.
• Communications experience, including writing, social media coordination, or stakeholder-facing correspondence.

Responsibilities

• IC Reception: greet, direct, and process intake for internal and external stakeholders.
• IC Facility Access: manage UCF ID card access and suite access.
• IC/CHPS Event Planning: assist with planning for annual events and ceremonies.
• IC Vendor/Procurement: arrange for food, refreshments, and entertainment; track expenses and contracts.
• IC Event Implementation: provide on-site support, setup/breakdown, and registrations.
• IC Communications: coordinate ads, website, social media, and rosters.
• IC Facility Usage: troubleshoot IT and facility issues; coordinate with IT/building mgmt.
• Faculty/Associate Dean Admin Support: assist with scheduling, calendaring, purchasing.
• Other duties supporting CHPS Strategic Plan.

Skills

Front desk

Customer-facing

Event planning

Vendor management

IT coordination

Workday familiarity

Microsoft Office

Digital design tools

Logistics coordination

Education

Bachelor's or Master’s degree

Related field degree

Tools

Workday

Microsoft Excel

PowerPoint

Outlook

Job description

College of Health Professions and Sciences (CHPS):

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in athletic training, communication sciences and disorders, physical therapy, health informatics, and social work. CHPS also offers one of UCF's largest majors, health sciences, as well as popular programs in sport and exercise science within the field of kinesiology. Through coursework, field experience, and inter-professional education, our students develop high-demand skills in healthcare and community-based initiatives for working with varied populations.

The Opportunity

UCF's College of Health Professions and Sciences (CHPS) is seeking an energetic and organized Meeting/Event Assistant to serve as the operational heartbeat of its Innovative Center (IC) - a dynamic hub where healthcare education, community partnership, and research intersect.

In this role, you'll help create the experiences that bring students, faculty, industry partners, and community leaders together by managing building access, welcoming stakeholders at the front desk, and providing hands‑on event planning and day‑of execution support. You'll also deliver essential administrative and purchasing support to faculty and Associate Deans, assist with research‑related activities in the complex, and serve as a go‑to resource for IT coordination.

Responsibilities

• Innovative Center (IC) Reception: Serve as primary receptionist for the Innovative Center building to greet, direct, and process intake for internal and external stakeholders arriving at the facility, including UCF students, UCF faculty, UCF staff, community partners, industry partners, external funding agency representatives, and vendors.
• IC Facility Access Support: Manage DNA Fusion for UCF ID card access and manage keyed access for the Innovative Center building and individual suite access.
• IC/CHPS Event Planning Support: Work closely with and support college leadership (e.g., Associate Deans, Director of Communications), Dean's office staff, and CHPS faculty with the planning and preparation for annual reoccurring events as well as individual events and ceremonies (e.g., Fall Assembly, Spring Assembly, Assistive Technology Fair, Healthy Aging Fair).
• IC Event Vendor/Procurement Support: Arrange for food, refreshments, entertainment, etc., as relevant to individual events in IC and serve as primary contact for selected internal and external vendors, track expenses within event budgets, review/approve contracts, invoices, and submit for approval and payment processing.
• IC Event Implementation Support: Provide on‑site support, overseeing set‑up and breakdown of furniture and clinical/research/IT equipment, arranging for and managing student volunteers, managing reception/registration, providing facility tours including the provision of factual information on college goals and activities, and helping to address any issues or emergencies that may arise in conjunction with involved CHPS faculty, staff, and students.
• IC Communications Support: Coordinate with relevant college leadership and teams to set‑up event advertisement, website, social media (pre‑and post‑event), registration, arrange photography, maintain and generate event rosters, maintain contact and attendance sheets, create participation certificates, maintain debriefing notes, and manage event success data (post‑event survey development/management/analysis) / other database materials.
• IC Facility Usage Support: Provide general troubleshooting for infrastructure and IT in shared and research lab spaces, make JIT and regular connections/requests to IT/building management for professional support as needed for on‑site activities, meetings events, and day‑to‑day operations.
• Faculty/Associate Dean Administrative Support: Assist with scheduling, calendaring, purchasing, and general administrative support activities.
• Other duties associated with college research, instruction, and outreach activities in support of the CHPS Strategic Plan as they might arise and be assigned.

Minimum Qualifications

High School Diploma or equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

• Bachelor's or Master's degree in a related field.
• Experience in event planning, coordination, or execution, including on‑site logistics and vendor management.
• Experience in a higher education or healthcare environment.
• Front-desk, receptionist, or customer‑facing experience in a professional or institutional setting.
• Experience providing administrative and purchasing support, including processing purchase orders, expense reports, or reimbursement requests.
• Proficiency with productivity and communication tools such as Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or digital design tools.
• Familiarity with Workday or other institutional enterprise systems.
• Communications experience, including writing, social media coordination, or stakeholder‑facing correspondence.

Additional Application Materials Required

• Resume organized to highlight relevant background, training & employment experience.
• Cover letter detailing background/training/experience relating to Minimum Qualifications and the Preferred Qualifications.

Special Instructions to the Applicants

• The anticipated hourly range for this position is $20.29 - $23.18. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• Work schedule may occasionally vary to support special events and programs, including early mornings, evenings, or weekends.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment‑based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next‑generation public research university and Forbes‑ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more...For more benefits information, view theUCF Employee Benefits Guide.

Dive into our Total Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Health Professions and Sciences (CHPS) - Dean's Office

Work Schedule

Monday - Friday; 8:00 AM-5:00 PM; Flexible availability outside regular business hours as needed.

Type of Appointment

Regular

Expected Salary

$20.29 to $23.18

Job Posting End Date

10-03-2026-12-00-AM

Veteran's Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke‑free campus and an E-Verify employer.