Dynamic Administrative Coordinator: Operations & Events

University-of-California,-Irvin; Irvine (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Job summary

UC Irvine is seeking a temporary administrative operations specialist to oversee daily business operations, manage office supplies, facilities maintenance, and equipment, and issue refunds. You will coordinate department room reservations, event logistics, and executive calendars, while recording biweekly faculty meeting minutes.

Working within EECS staff collaboration, you will draft department-wide correspondence and oversee student employee assignments.

Qualifications

• Exceptional written and verbal communication skills with a proven customer-service orientation across diverse campus populations.
• Ability to work independently or collaboratively, applying sound judgment and discretion with confidential information.
• Strong organizational and time-management skills to multitask, prioritize, and execute duties with high attention to detail.
• Ability to read, write, and follow written and oral instructions in English.
• Proficiency with Microsoft Office, Zoom, DocuSign, SharePoint, and Google Workspace applications.
• Familiarity with UCI policy and training frameworks related to Travel, Entertainment, Purchasing, Cash Handling, and GECs.
• Previous experience supporting faculty leadership or working within higher education administration.

Responsibilities

• Oversee daily business operations, equipment, office supply ordering, facilities maintenance, cubicle assignments, and key issuance/refunds.
• Coordinate department room reservations, manage event logistics (catering, parking, travel), manage executive calendars, and record/synthesize biweekly faculty meeting minutes.
• Submit department purchasing and reimbursement requests in accordance with university policies.
• Draft and send department-wide correspondence and, in collaboration with EECS staff, direct and monitor student employee work assignments.

Skills

Communication skills

Discretion

Organization

Time management

English proficiency

Tools

Microsoft Office

Zoom

DocuSign

SharePoint

Google Workspace

Job description

UC Irvine is seeking a temporary administrative operations specialist to oversee daily business operations, manage office supplies, facilities maintenance, and equipment, and issue refunds. You will coordinate department room reservations, event logistics, and executive calendars, while recording biweekly faculty meeting minutes.

Working within EECS staff collaboration, you will draft department-wide correspondence and oversee student employee assignments.