Administrative Coordinator II – Campus Operations

University Of Florida; Gainesville (FL); On-site; USD 23,000 - 33,000; Full time

Job summary

The University of Florida on Main Campus (Gainesville, FL) seeks an Administrative Specialist to support faculty, staff and students with vehicle, meeting and room scheduling, reception duties, and various office operations. Responsibilities include managing the CEHT listserv, scanning, mail, supplies, and IT/account requests.

Website management, space allocation, event support, and data reporting are also part of the role, with a focus on ensuring efficient department operations and timely

Qualifications

• High school diploma or equivalent and four years of relevant experience.
• Experience providing support to faculty, staff and students.
• Strong computer skills and ability to manage multiple software applications.

Responsibilities

• Coordinate scheduling for vehicles, meetings and rooms; manage lists and mail/document flow.
• Process purchasing, quotes, POs and reimbursements; track travel and expenses.
• Maintain WordPress websites; upload content and updates; ensure links work.

Skills

Customer service

Computer literacy

Multi-software proficiency

Communication skills

Confidentiality

Independent work

Education

High school diploma

Tools

myUFL

OnBase

WordPress

Photoshop

Adobe Acrobat Pro

DocuSign

DropBox

Microsoft OneDrive

PowerPoint

Excel

Word

Job description

The University of Florida on Main Campus (Gainesville, FL) seeks an Administrative Specialist to support faculty, staff and students with vehicle, meeting and room scheduling, reception duties, and various office operations. Responsibilities include managing the CEHT listserv, scanning, mail, supplies, and IT/account requests.

Website management, space allocation, event support, and data reporting are also part of the role, with a focus on ensuring efficient department operations and timely