Events & Administrative Coordinator

Florida State University; Tallahassee (FL); In loco; USD 35.000 - 42.000; Tempo pieno

Descrizione del lavoro

Florida State University, College of Law, is seeking an Events Assistant in Tallahassee to support event planning, coordination of faculty events, and daily office operations. The role involves arranging rooms, travel, catering, and promotional materials, along with general administrative duties.

The position requires a High School diploma or equivalent with four years of experience, or an equivalent combination of education and experience.

Competenze

• High School diploma or equivalency with four years of experience, or a combination of post-high school education and experience equal to four years.

Mansioni

• Assists with faculty events, including reserving rooms for events and booking guest travel; orders catering, generates graphics and media for posting, and creates RSVP links.
• Coordinate tech needs and signage; attend weekly event planning meetings; manage events such as Collegewide Events, Enrichment Speakers, Summer Presentation Series, Distinguished Environmental Lecture, Legal Writing Workshops, Clinic events.
• Assist with preparing the monthly staff newsletter, updating forms, staff phone list, staff photos, and aid with other admin activities and special projects; ensure new employees are added to contact lists and directories.
• Ensure daily operations of the Faculty Support Office: greet visitors, communicate with faculty, deans, guests, and judges; manage mail delivery to Adjunct Faculty; update bulletin boards and room signage; ensure notices are displayed nicely; provide back-up support for travel authorizations and Canvas course entry.
• Assist with exam administration each semester and order lunches for exam staff.
• Must have travel and purchasing cards and be trained on both; familiar with CANVAS, OSCAR, and FEAS.
• Provide rosters, add/drop sheets, attendance and seating charts; track class attendance and report monthly to the Associate Dean of Student Affairs; may assist faculty with clerical tasks.

Descrizione del lavoro

Florida State University, College of Law, is seeking an Events Assistant in Tallahassee to support event planning, coordination of faculty events, and daily office operations. The role involves arranging rooms, travel, catering, and promotional materials, along with general administrative duties.

The position requires a High School diploma or equivalent with four years of experience, or an equivalent combination of education and experience.