Dean's Executive Assistant & HR Specialist

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Florida State University in Tallahassee seeks an Administrative Specialist for the UBA/CMPA to support the Dean's Office and CMPA HR functions. You will manage HR processes, onboarding for student workers, and faculty-related administration while coordinating calendars and executive communications.

The role requires a Bachelor's degree with two years of related experience or an equivalent combination and emphasizes detail, customer service, and effective written/verbal communication in a

Qualifications

• Bachelor's degree and two years of experience, or a high school diploma or equivalent with six years of experience.
• Combination of education and experience as specified above is required.

Responsibilities

• Serve as the Department HR Representative for CMPA, interpreting HR policies and coordinating with university policies.
• Coordinate vacancy postings, recruit support, onboarding, and supervision of Federal Work Study students at front desk.
• Handle personnel actions for adjuncts, courtesy faculty, interns, and OPS/salaried positions; assist with faculty promotion processes.
• Support residencies, including artist payments, visiting guest travel, and artist contracting.
• Staff Dean's Office operations: scheduling, minute-taking, agenda setting, and liaison with campus/community stakeholders.
• Act as CMPA Key Manager, Property Custodian, Security Coordinator; back-up for Travel and Purchasing during peak times.
• Assist in planning events such as awards, conferences, retreats, graduations, and other scholarly activities.

Skills

Attention to detail

Customer service

Communication

Multitasking

Critical thinking

Calendar management

Education

Bachelor's degree + 2 years experience

High school diploma + 6 years experience

Job description

Florida State University in Tallahassee seeks an Administrative Specialist for the UBA/CMPA to support the Dean's Office and CMPA HR functions. You will manage HR processes, onboarding for student workers, and faculty-related administration while coordinating calendars and executive communications.

The role requires a Bachelor's degree with two years of related experience or an equivalent combination and emphasizes detail, customer service, and effective written/verbal communication in a