Executive Administrative Associate - English Dept Chair

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Total Rewards package

Veterans' Preference

Job summary

Florida State University in Tallahassee seeks an Administrative Associate to provide high-level administrative support to the Department of English and assist the Department Chair. Responsibilities include calendar management, scheduling, correspondence, and coordinating faculty records, events, and daily office operations.

The ideal candidate will have a High School diploma with 3 years of experience, strong communication and organizational skills, and proficiency with common office software.

Qualifications

• High School diploma or equivalent with 3 years of experience.
• Post-high school education may substitute for experience at the equivalent rate.

Responsibilities

• Manage the Department Chair's calendar, scheduling meetings, maintaining documents, and coordinating communications with faculty, students, and staff.
• Welcoming visitors, answering office calls, reserving shared rooms, and handling department mail, deliveries, and shipping.
• Help organize faculty recruitment visits, including preparing schedules and arranging meetings.
• Prepare and track faculty work assignments and activity reports, checking records for accuracy, and ensuring required materials are submitted on time.
• Coordinate documents and deadlines for faculty evaluations, promotions, tenure, and reviews of tenured faculty, and submit materials with university offices.
• Maintain records of instructor qualifications and coordinate faculty participation in commencement ceremonies.
• Coordinate building access, keys, office moves, and space use, and maintain department signs and mailroom.
• Arrange maintenance and repairs for shared office equipment and stock supplies.

Skills

Clear communication

Customer service

Organization

Attention to detail

Prioritization

Team collaboration

Office software

Information gathering

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Florida State University in Tallahassee seeks an Administrative Associate to provide high-level administrative support to the Department of English and assist the Department Chair. Responsibilities include calendar management, scheduling, correspondence, and coordinating faculty records, events, and daily office operations.

The ideal candidate will have a High School diploma with 3 years of experience, strong communication and organizational skills, and proficiency with common office software.