Events Assistant

Florida State University; Tallahassee (FL); On-site; USD 35,000 - 42,000; Full time

Job summary

Florida State University, College of Law, is seeking an Events Assistant in Tallahassee to support event planning, coordination of faculty events, and daily office operations. The role involves arranging rooms, travel, catering, and promotional materials, along with general administrative duties.

The position requires a High School diploma or equivalent with four years of experience, or an equivalent combination of education and experience.

Qualifications

• High School diploma or equivalency with four years of experience, or a combination of post-high school education and experience equal to four years.

Responsibilities

• Assists with faculty events, including reserving rooms for events and booking guest travel; orders catering, generates graphics and media for posting, and creates RSVP links.
• Coordinate tech needs and signage; attend weekly event planning meetings; manage events such as Collegewide Events, Enrichment Speakers, Summer Presentation Series, Distinguished Environmental Lecture, Legal Writing Workshops, Clinic events.
• Assist with preparing the monthly staff newsletter, updating forms, staff phone list, staff photos, and aid with other admin activities and special projects; ensure new employees are added to contact lists and directories.
• Ensure daily operations of the Faculty Support Office: greet visitors, communicate with faculty, deans, guests, and judges; manage mail delivery to Adjunct Faculty; update bulletin boards and room signage; ensure notices are displayed nicely; provide back-up support for travel authorizations and Canvas course entry.
• Assist with exam administration each semester and order lunches for exam staff.
• Must have travel and purchasing cards and be trained on both; familiar with CANVAS, OSCAR, and FEAS.
• Provide rosters, add/drop sheets, attendance and seating charts; track class attendance and report monthly to the Associate Dean of Student Affairs; may assist faculty with clerical tasks.

Job description

Job Title: Events Assistant

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63768

College of Law

Responsibilities

As part of the Faculty Support Office, this position works closely with the Event Manager and helps plan, organize, and promote outreach and informational events; assists with Faculty/Program events; provides administrative, clerical & instructional support to faculty as needed; and provides exam support.

• Assists with faculty events, including reserving rooms for events and booking guest travel. Orders catering, generates graphics & media for posting, and creates an RSVP link. Must coordinate tech needs and make signage as needed. May attend the weekly event planning meetings. Events include (but not limited to): Collegewide Events, Enrichment Speakers, Summer Presentation Series, Distinguished Environmental Lecture, Legal Writing Workshops, Clinic events, etc.

• Assist with preparing the monthly staff newsletter, preparing and updating forms, staff phone list, staff photos, and assisting with other admin activities and special projects. Ensures all new employees are added to contact lists, websites, and directories.

• Ensures the effective operation of the Faculty Support Office's daily operations: Greets visitors to the Faculty Support Office; Communicates regularly with faculty, deans, guests, and judges; Manages mail delivery to Adjunct Faculty. Monitors, updates, and maintains all designated bulletin boards, including ensuring faculty publication display cases and room signage are current. Ensures that all notices, materials, and announcements are up to date and displayed in an aesthetically pleasing manner. Provides back-up support to other staff for travel authorizations and Canvas course entry.

• Assists with exam administration each semester and orders lunches for exam staff.

• Required to have both a travel and a purchasing card and to be fully trained on both. Must be familiar with CANVAS, OSCAR, and FEAS.

• Provides rosters, creates add/drop sheets, attendance and seating charts; tracks attendance for all classes and reports monthly to the Associate Dean of Student Affairs. May provide clerical assistance to faculty as requested/assigned.

Qualifications

High School diploma or equivalency and four years of experience, or a combination of post-high school education and experience equal to four years.

Contact Info

Janine Welch, College of Law Associate Dean for Administration

[e-mail]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.