OPS Administrative Assistant

Florida State University; Tallahassee (FL); On-site; USD 21,000 - 28,000; Part time

Job summary

Florida State University in Tallahassee is seeking an OPS Administrative Assistant in the Dedman College of Hospitality. This temporary, part-time role provides essential support to the college community, including greeting visitors, organizing office supplies, coordinating room reservations, and handling mail distribution.

The position requires a high school diploma, strong customer service and communication skills, and solid organizational abilities.

Qualifications

• High school diploma or equivalent.
• Ability to work effectively in a professional office setting.
• Excellent customer service and communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as a part of a team.
• Proficiency in basic computer skills.

Responsibilities

• Greet and assist visitors, students, faculty, and staff in a professional and welcoming manner, including validating parking for Dedman guests.
• Maintain, organize, and restock office supplies and ensure common areas remain clean, organized, and presentable.
• Coordinate and manage room reservations and scheduling requests.
• Receive, sort, and distribute incoming mail.
• Monitor and maintain office supply inventory, ensuring supplies are adequately stocked.
• Perform other related duties as assigned.

Skills

Customer service

Communication skills

Organizational skills

Time management

Team work

Basic computer skills

Education

High school diploma or equivalent

Job description

Job Title: OPS Administrative Assistant

Location: Tallahassee, FL

Regular/Temporary: Temporary

Full/Part Time:

Job ID: 63763

Department

Dedman College of Hospitality

Responsibilities

The Administrative Assistant provides essential support to the Dedman College of Hospitality.

• Greet and assist visitors, students, faculty, and staff in a professional and welcoming manner, including validating parking for Dedman guests.
• Maintain, organize, and restock office supplies and ensure common areas remain clean, organized, and presentable.
• Coordinate and manage room reservations and scheduling requests.
• Receive, sort, and distribute incoming mail.
• Monitor and maintain office supply inventory, ensuring supplies are adequately stocked.
• Perform other related duties as assigned.

Qualifications

• A high school diploma or equivalent.
• Ability to work effectively in a professional office setting.
• Excellent customer service and communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as a part of a team.
• Proficiency in basic computer skills.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about Florida State University and our campuses.

Considerations

This is an OPS/temporary job.

This is a part-time position requiring coverage on Tuesdays. Additional hours may be available Monday-Friday, between 8:00 AM and 5:00 PM, based on departmental needs and the availability of additional opportunities.

Based on the duties, this position may require completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.