Administrative Assistant II: Travel, Scheduling & Compliance

My Florida CFO; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Florida Department of Health in Tallahassee seeks an Administrative Assistant II to coordinate meetings, travel, and purchasing, and to review and implement administrative operations. The role supports the Bureau Chief by compiling statistics, maintaining a central filing system, and ensuring compliance with departmental policies.

Travel requirements: up to 10% as stated. The ideal candidate will handle calendar management, prepare minutes, and contribute to budget tracking and reporting

Qualifications

• Ability to work independently and prioritize work assignments.
• Ability to understand, interpret and apply laws, rules, policies, procedures, and regulations.
• Skills in Word, Excel, Outlook, PowerPoint programs.
• Ability to access, collect, analyze information from data systems and other programs.
• Ability to prepare charts and other required reports.
• Ability to communicate verbally and in writing.
• Skills in maintaining effective relationships with other staff, providers, consumers, and agencies.
• Able to maintain strict confidentiality.

Responsibilities

• Assists in arranging and scheduling meetings, sending out notices, and preparing minutes.
• Makes travel arrangements for staff and maintains the Bureau Chief’s calendar, including scheduling appointments and coordinating meetings.
• Candidate will also serve as Travel Champion for the Bureau.
• Responsible for purchasing and fiscal functions such as researching and obtaining quotes for office equipment and supplies.
• Responsible for State Purchasing Card and tracking purchases, reconciling budget tracking documents.
• Assists in the review and development of recommendations related to the bureau's administrative operations, policies, and procedures.
• Assists in the implementation of policy and procedure as directed.
• Ensures accurate completion of and prompt submission of leave and attendance records for Bureau employees.
• Assists in the compilation of statistical reports and other information at the request of various offices and media.
• Formats, edits, and distributes quarterly and annual statistical reports.
• Coordinates a central filing system on files on major work assignments and projects.
• Coordinates unit activities, enforces policies, and manages assignments on behalf of the Bureau Chief.

Skills

Independence and prioritization

Legal/policy interpretation

Microsoft Office (Word, Excel, Outlook

Data analysis and reporting

Chart preparation

Verbal and written communication

Relationship management

Confidentiality

Tools

Word

Excel

Outlook

PowerPoint

Job description

Florida Department of Health in Tallahassee seeks an Administrative Assistant II to coordinate meetings, travel, and purchasing, and to review and implement administrative operations. The role supports the Bureau Chief by compiling statistics, maintaining a central filing system, and ensuring compliance with departmental policies.

Travel requirements: up to 10% as stated. The ideal candidate will handle calendar management, prepare minutes, and contribute to budget tracking and reporting