Event Planning Coordinator

Placements24; Redmond (WA); Híbrido; USD 13.000 - 19.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Contractor rate

Descripción de la vacante

Placements24 is seeking an organized Event Planning Coordinator to support senior event managers in planning, execution, and coordination of various events. The role blends in-office collaboration with remote work, offering flexibility for managing diverse projects.

The ideal candidate has at least 2 years in event planning, excellent communication skills, and a proactive, customer-focused attitude to deliver memorable experiences in a dynamic setting.

Formación

• Minimum 2 years in event planning, coordination or related field.
• Detail-oriented with strong organizational skills.
• Excellent verbal and written communication.

Responsabilidades

• Assist in planning and execution of events from concept to completion.
• Coordinate with clients, vendors and internal teams for logistics.
• Manage timelines, budgets and vendor contracts.
• Conduct site visits and venue research for potential events.
• Develop event proposals, run sheets and presentations.
• Handle client inquiries with exceptional service throughout planning.
• Oversee setup, execution and breakdown of events.
• Manage guest lists, RSVPs and seating arrangements.
• Source and negotiate with catering, decor, entertainment and services.
• Provide on-site support during events.

Conocimientos

Organizational skills

Project management

Communication

Educación

Hospitality/Marketing degree

Herramientas

MS Office

Event management software

Descripción del empleo

About the Role

Our client, a dynamic event management company specializing in corporate and private functions, is seeking a proactive and organized Event Planning Coordinator to join their team in Welkom, Free State . This role involves supporting the senior event managers in the planning, execution, and coordination of various events. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a passion for creating memorable experiences. This position offers a blend of in-office and remote work, providing a flexible environment to manage diverse event projects. If you are an enthusiastic individual with a knack for organization and a desire to grow in the events industry, this is an excellent opportunity.

Key Responsibilities

• Assist in the planning and execution of all aspects of events, from conception to completion.
• Coordinate with clients, vendors, and internal teams to ensure seamless event logistics.
• Manage event timelines, budgets, and vendor contracts.
• Conduct site visits and venue research for potential event locations.
• Develop event proposals, presentations, and run sheets.
• Handle client inquiries and provide exceptional customer service throughout the planning process.
• Oversee event setup, execution, and breakdown.
• Manage guest lists, RSVPs, and seating arrangements.
• Source and negotiate with suppliers for catering, decor, entertainment, and other services.
• Provide on-site support during events.

Requirements

• Previous experience in event planning, coordination, or a related field is required (minimum 2 years).
• Strong organizational and project management skills with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and manage multiple projects simultaneously under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• A degree or diploma in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Customer-focused attitude with a passion for delivering outstanding events.
• Ability to work flexible hours, including evenings and weekends as required by event schedules.
• Experience within the Welkom or Free State area is beneficial.
• Team player with a positive and adaptable attitude.

Benefits

• This role offers a competitive contractor rate and the opportunity to gain extensive experience in event management across various event types.
• You will work with a supportive team and have the chance to contribute to impactful events in the Welkom area.
• Enjoy a hybrid work arrangement that balances in-office collaboration with remote flexibility.
• Be part of exciting projects and develop your skills in a growing industry.