Remote Event Planning Coordinator

Placements24; Willows (CA); Hybrid; USD 28,000 - 41,000; Part time

Benefits offered by this job

Fully remote

Flexible schedule

Online training resources

National scope events

Job summary

Placements24 is expanding its team with a Remote Event Planning Coordinator. You will support senior planners, manage tasks, coordinate logistics, and handle communications for virtual and in-person events from a home office.

The role emphasizes strong organization, vendor liaison, and the ability to work across multiple regions while maintaining high-quality service.

Qualifications

• Proven experience in administrative, coordination, or event support roles.
• Experience in event planning or catering support is advantageous.
• Highly organized with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficient with standard office software and virtual collaboration tools.
• Ability to multitask and prioritize in a remote environment.
• Self-motivated and able to work independently and in a distributed team.

Responsibilities

• Provide administrative support to the event planning team, manage calendars and documentation.
• Coordinate event logistics including venue research, vendor selection and bookings.
• Communicate with clients, vendors, and internal teams via email, phone, and video calls.
• Manage event databases and track deadlines and milestones.
• Prepare event materials such as proposals, presentations, and run sheets.
• Assist with budget tracking and invoice processing for event components.
• Research event trends, potential venues, and unique vendor services.
• Support virtual event execution by coordinating tech and attendee engagement.
• Maintain organized digital filing systems for event information.
• Serve as a point of contact for general event inquiries.

Skills

Administrative support

Event coordination

Vendor communication

Remote work

Calendar management

Budget tracking

Proactive attitude

Tools

Microsoft Office

Google Workspace

Video conferencing

Event management software

Job description

About the Role

Our client, a premier national event planning and catering organization, is expanding its operations and seeking a dedicated and detail-oriented Remote Event Planning Coordinator . This fully remote position allows you to leverage your organizational prowess and passion for events from the comfort of your home office, serving clients across various regions including Welkom, Free State . You will play a crucial role in supporting senior event planners by managing administrative tasks, coordinating logistics, communicating with vendors, and ensuring the smooth execution of virtual and in-person events. This is an excellent opportunity for an aspiring event professional or an experienced coordinator looking for a flexible, remote-first role within the vibrant catering and events industry.

Key Responsibilities

• Provide comprehensive administrative support to the event planning team, managing calendars, correspondence, and documentation.
• Assist in the coordination of event logistics, including venue research, vendor selection, and booking confirmations.
• Liaise effectively with clients, vendors, and internal stakeholders via email, phone, and video conferencing.
• Manage event-related databases and track key deadlines and milestones to ensure timely completion of tasks.
• Prepare event materials, including proposals, presentations, and run sheets.
• Assist with budget tracking and invoice processing for various event components.
• Conduct online research for event trends, potential venues, and unique vendor services.
• Support the execution of virtual events by coordinating technical aspects and participant engagement.
• Maintain clear and organized digital filing systems for all event-related information.
• Act as a point of contact for general event inquiries, directing them to the appropriate team member.

Requirements

• Proven experience in an administrative, coordination, or event support role.
• Experience in event planning or catering support is highly advantageous.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills, with the ability to articulate ideas clearly and professionally.
• Proficiency in using standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a remote work environment.
• Proactive and self-motivated with the ability to work independently and as part of a distributed team.
• Strong problem-solving abilities and a resourceful approach to challenges.
• A dedicated home office setup with reliable high-speed internet access.
• Experience with event management software is a plus.
• Must be comfortable and proficient in using video conferencing platforms for client and team meetings.

Benefits

• Enjoy the flexibility of a fully remote work arrangement, eliminating commute time.
• Competitive hourly rate or fixed salary for part-time commitment.
• Gain valuable experience in event planning and catering coordination across diverse projects.
• Opportunity to work with a supportive and dynamic team, regardless of location.
• Professional development opportunities and exposure to various event types.
• Access to online training resources to enhance your skills in event management and coordination.
• Contribution to exciting events across the country, managed from your home office.