Senior Event Planner - Boutique Venue

Placements24; Willows (CA); Hybrid; USD 19,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Dynamic and creative work environment

Professional growth opportunities

Medical aid benefits

Pension fund contribution

Job summary

Placements24 is seeking a Senior Event Planner for a prestigious venue in Welkom, Free State. You will lead the planning and execution of all events, from intimate gatherings to grand celebrations, ensuring client satisfaction and profitability.

The role requires a minimum of 5 years of experience, exceptional organizational and negotiation skills, and a flair for innovative event design. Availability for evenings and weekends is expected in this dynamic hospitality role.

Qualifications

• Minimum 5 years of experience in event planning.
• Proven success in weddings, corporate functions, and private parties.
• Excellent organizational, time-management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Creative thinking with a keen eye for detail in design and execution.
• Proficient in event management software and MS Office.
• Exceptional communication and interpersonal skills.
• Degree in Hospitality Management, Marketing, or related field preferred.
• Flexibility to work evenings and weekends as required.

Responsibilities

• Lead planning and execution of all events at the venue.
• Develop creative event concepts, themes, and proposals tailored to client needs.
• Manage event budgets to ensure profitability.
• Source and negotiate with vendors and suppliers to secure best services and pricing.
• Oversee event setup, execution, and breakdown.
• Build and maintain strong client relationships throughout planning and event.
• Conduct site inspections and client consultations to understand requirements.
• Collaborate with operations to cover all logistical aspects.
• Stay abreast of industry trends and innovative concepts.

Skills

Budget management

Vendor management

Negotiation

Event design

Communication

Time management

Multitasking

Proactive client relations

Education

Hospitality/Marketing degree (preferred)

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a highly sought-after boutique event venue in Welkom, Free State, ZA, is searching for a creative and meticulous Senior Event Planner. This role demands an individual with a proven track record in conceptualizing, organizing, and executing a wide range of events, from intimate gatherings to larger celebrations. You will be instrumental in driving the venue's reputation for exceptional event experiences. The ideal candidate will possess a flair for design, strong negotiation skills, and the ability to manage budgets effectively, all within the dynamic Hospitality & Tourism sector of Welkom. This is a unique opportunity to shape memorable moments for clients and contribute significantly to the success of a prestigious venue in the Free State. We are looking for a visionary planner who can bring innovative ideas to life and deliver flawless events, ensuring client satisfaction and repeat business.

Key Responsibilities

• Lead the planning and execution of all events hosted at the venue, ensuring they align with client expectations and venue standards.
• Develop creative event concepts, themes, and proposals tailored to individual client needs.
• Manage event budgets meticulously, ensuring cost-effectiveness and profitability.
• Source and negotiate with vendors and suppliers (caterers, decorators, entertainment) to secure the best services and pricing.
• Oversee event setup, execution, and breakdown, ensuring smooth operations on the day of the event.
• Build and maintain strong relationships with clients, providing exceptional service throughout the planning process and event.
• Conduct site inspections and client consultations to understand their requirements fully.
• Collaborate with the venue's operational team to ensure all logistical aspects are covered.
• Stay abreast of industry trends and innovative event concepts.

Requirements

• Minimum of 5 years of experience in event planning, preferably within a venue or high-end catering environment.
• Demonstrated success in managing diverse events, including weddings, corporate functions, and private parties.
• Excellent organizational, time management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Creative thinking and a keen eye for detail in event design and execution.
• Proficiency in event management software and Microsoft Office Suite.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and suppliers.
• A degree in Hospitality Management, Marketing, or a related field is a plus.
• Flexibility to work evenings and weekends as required by event schedules.

Benefits

• Our client offers a competitive salary commensurate with experience, along with performance-based incentives.
• The role provides a dynamic and creative work environment within the Welkom Hospitality & Tourism industry.
• Opportunities for professional growth and advancement are available.
• We also offer comprehensive medical aid benefits and a pension fund contribution, supporting your well-being and future financial security.
• Join a team dedicated to creating unforgettable experiences in the Free State.