Environmental Admin & Compliance Coordinator

BP; United States; Hybrid; USD 40,000 - 50,000; Full time

Job summary

bp is seeking an Environmental Administrative Assistant to provide operational support to the Environmental team, handling documentation, financial transactions, and compliance tracking across systems. You will help manage mail, filing, POs, invoices, and travel for the Head of HSSE, ensuring timely processing and coordination with multiple departments.

The role requires strong communication, detail orientation, organizational skills, and the ability to learn new systems in a dynamic

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication.
• Detail-oriented, dependable, and proactive.
• Strong organizational and time management skills.
• Problem-solving ability and proactive demeanor.
• Proficiency with office productivity software and databases.

Responsibilities

• Manage mail distribution, document filing, and records retention.
• Create purchase orders (POs) and process invoices in a timely and accurate manner.
• Review service requests and coordinate invoice mailing.
• Maintain and organize electronic and physical documentation.
• Process and reconcile charges on the corporate credit card.
• Support the review and tracking of environmental expenses in SAP.
• Assist in resolving invoice and payment-related issues.
• Communicate and coordinate with multiple departments on behalf of Environmental team.
• Track environmental testing schedules and maintain related reports.
• Monitor events and checklist completion within internal databases.
• Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams.
• Perform non-routine administrative tasks and other duties as assigned.
• Conduct occasional site visits with other Environmental team members
• Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.
• Plan and manage domestic and international travel arrangements end-to-end for the Head of HSSE, anticipating all logistical needs.
• Prepare and reconcile expense reports for timely processing.

Skills

Analytical Thinking

Communication

Customer Service

Customer Support

Digital Fluency

Laboratory Design

Occupational Health

Occupational Hygiene

Research and Development

Resilience

Workload Prioritization

Education

High school diploma or equivalent

Job description

bp is seeking an Environmental Administrative Assistant to provide operational support to the Environmental team, handling documentation, financial transactions, and compliance tracking across systems. You will help manage mail, filing, POs, invoices, and travel for the Head of HSSE, ensuring timely processing and coordination with multiple departments.

The role requires strong communication, detail orientation, organizational skills, and the ability to learn new systems in a dynamic