Executive Admin Partner - Finance & Compliance Support

RELATED; New York (NY); Hybrid; USD 42,705 - 49,593; Full time

Job summary

Related is seeking a highly organized Administrative Assistant to support the Corporate and Residential Accounting departments and senior leadership. The role requires discretion, meticulous attention to detail, and the ability to manage competing priorities across multiple offices and time zones.

Responsibilities include calendar management, stakeholder liaison, preparation of reports and presentations, expense processing, travel booking, and support for team events and initiatives.

Qualifications

• 5+ years of administrative experience supporting senior executives, preferably within an accounting, finance, or real estate environment.
• Strong proficiency in Microsoft Office Suite, Excel, and Smartsheet; familiarity with accounting or ERP software a plus.
• Experience handling confidential financial documents and working within compliance-driven environments.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills; comfortable interfacing with c-suite executives and external partners.
• Self-starter who takes initiative and can work independently with minimal oversight.
• Experience supporting a hybrid or multi-location team is a plus.

Responsibilities

• Provide comprehensive calendar management for senior executives, coordinating across multiple offices and time zones.
• Serve as the primary point of contact for internal and external stakeholders including corporate teams, ownership, auditors, legal counsel, regulators, and lending partners.
• Manage distribution of audited and unaudited financial statements and departmental mail across offices.
• Coordinate regulatory filings and compliance submissions and related documentation.
• Create and maintain distribution lists, directories, and departmental trackers using Excel or Smartsheet.
• Process and submit expense reports and timesheets; approve PTO requests.

Skills

Calendar management

Executive support

Communication

Organization

Discretion

Tools

Microsoft Office

Excel

Smartsheet

Job description

Related is seeking a highly organized Administrative Assistant to support the Corporate and Residential Accounting departments and senior leadership. The role requires discretion, meticulous attention to detail, and the ability to manage competing priorities across multiple offices and time zones.

Responsibilities include calendar management, stakeholder liaison, preparation of reports and presentations, expense processing, travel booking, and support for team events and initiatives.