Environmental Admin & HSSE Support Specialist

Oil Authority; Westlake, Northern (OH, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

bp is seeking an Environmental Administrative Assistant to provide operational support to the Environmental team. The role involves handling documentation, invoicing, travel planning and calendar management for the Head of HSSE in a hybrid office/remote setting.

Ideal candidates will have a high school diploma, excellent communication, strong organization, and the ability to manage multiple systems and processes. Occasional travel may be required, with relocation not offered.

Qualifications

• High school diploma or equivalent is required.
• Excellent written and verbal communication is essential.
• Detail-oriented, dependable and proactive.
• Strong organizational and time management skills.
• Problem-solving ability and proactive demeanor.
• Ability to quickly learn and apply new information in a dynamic work environment.
• Proficiency with office productivity software, databases and general business systems.

Responsibilities

• Manage mail distribution, document filing and records retention.
• Create purchase orders (POs) and process invoices in a timely and accurate manner.
• Review service requests and coordinate invoice mailing.
• Maintain and organize electronic and physical documentation.
• Process and reconcile charges on the corporate credit card.
• Support the review and tracking of environmental expenses in SAP.
• Assist in resolving invoice and payment-related issues.
• Communicate and coordinate with multiple departments on behalf of Environmental team.
• Track environmental testing schedules and maintain related reports.
• Monitor events and checklist completion within internal databases.
• Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams.
• Perform non-routine administrative tasks and other duties as assigned.
• Conduct occasional site visits with other Environmental team members.
• Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.
• Plan and manage domestic and international travel arrangements end-to-end for the Head of HSSE, anticipating all logistical needs.
• Prepare and reconcile expense reports for timely processing.

Education

High school diploma or equivalent

Job description

bp is seeking an Environmental Administrative Assistant to provide operational support to the Environmental team. The role involves handling documentation, invoicing, travel planning and calendar management for the Head of HSSE in a hybrid office/remote setting.

Ideal candidates will have a high school diploma, excellent communication, strong organization, and the ability to manage multiple systems and processes. Occasional travel may be required, with relocation not offered.