Administrative Coordinator: Office & Field Ops

25 Harris Mountain West, LLC (Ogden); Brook Park (OH); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with company match

Vacation time

Sick time

Paid holidays

Paid Parental leave

Short-Term Incentive Plan

Job summary

Harris is seeking an Administrative Assistant to keep office and field operations organized through purchasing, onboarding, reporting, and document control. You’ll handle records, deadlines, and communications with employees, subcontractors, and managers to ensure timely, accurate administrative support.

Your role involves coordinating POs, onboarding tasks, records maintenance, and compliance activities while contributing to a collaborative, fast-paced environment across multiple teams.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 2+ years of administrative or office support experience preferred.
• Strong Microsoft Office skills and comfortable working with spreadsheets and data.
• Clear, professional written and verbal communication skills.
• Strong organization and time management skills.
• Ability to manage multiple priorities and follow through on time sensitive tasks.
• Confidential information handling and discretion are required.
• Notary Public certification is preferred.

Responsibilities

• Coordinate purchase order requests from field employees and track them through completion.
• Support employee onboarding by reviewing new hire paperwork, coordinating with General Contractors, and ensuring required documents are completed and submitted.
• Maintain vehicle, rental equipment, and other company records while tracking important dates, expirations, and renewals.
• Support subcontractor compliance by maintaining insurance certificates, tracking policy renewals, and helping ensure required documentation is in place before work begins.
• Compile weekly reports, maintain files and document control, order office supplies, and support other administrative needs across the team.

Skills

MS Office

Attention to detail

Communication skills

Time management

Multitasking

Confidential information handling

Notary Public certification (preferred

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office Suite

Job description

Harris is seeking an Administrative Assistant to keep office and field operations organized through purchasing, onboarding, reporting, and document control. You’ll handle records, deadlines, and communications with employees, subcontractors, and managers to ensure timely, accurate administrative support.

Your role involves coordinating POs, onboarding tasks, records maintenance, and compliance activities while contributing to a collaborative, fast-paced environment across multiple teams.