Environmental Administrative Assistant

Oil Authority; Westlake, Northern (OH, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

bp is seeking an Environmental Administrative Assistant to provide operational support to the Environmental team. The role involves handling documentation, invoicing, travel planning and calendar management for the Head of HSSE in a hybrid office/remote setting.

Ideal candidates will have a high school diploma, excellent communication, strong organization, and the ability to manage multiple systems and processes. Occasional travel may be required, with relocation not offered.

Qualifications

• High school diploma or equivalent is required.
• Excellent written and verbal communication is essential.
• Detail-oriented, dependable and proactive.
• Strong organizational and time management skills.
• Problem-solving ability and proactive demeanor.
• Ability to quickly learn and apply new information in a dynamic work environment.
• Proficiency with office productivity software, databases and general business systems.

Responsibilities

• Manage mail distribution, document filing and records retention.
• Create purchase orders (POs) and process invoices in a timely and accurate manner.
• Review service requests and coordinate invoice mailing.
• Maintain and organize electronic and physical documentation.
• Process and reconcile charges on the corporate credit card.
• Support the review and tracking of environmental expenses in SAP.
• Assist in resolving invoice and payment-related issues.
• Communicate and coordinate with multiple departments on behalf of Environmental team.
• Track environmental testing schedules and maintain related reports.
• Monitor events and checklist completion within internal databases.
• Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams.
• Perform non-routine administrative tasks and other duties as assigned.
• Conduct occasional site visits with other Environmental team members.
• Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.
• Plan and manage domestic and international travel arrangements end-to-end for the Head of HSSE, anticipating all logistical needs.
• Prepare and reconcile expense reports for timely processing.

Education

High school diploma or equivalent

Job description

Job Family Group

HSSE Group

Job Description

Environmental Administrative Assistant

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

It's an exciting time to join bp. As part of HSSE Team, you’ll be fully connected into the world of bp. You’ll play an increasingly important part within a network of like-minded colleagues partnering on strategic projects that focus on safety and compliance. There’s a world of opportunities to build new skills, challenge yourself, and grow a long-term career at bp. So if you want to be part of a caring, supportive environment where you can realize your full potential, we’re with you.

Job purpose and primary objectives

The Environmental Administrative Assistant provides operational support to the Environmental team, ensuring accurate planning, scheduling, processing of documentation, financial transactions, and compliance tracking across multiple systems.

In this role you will

• Manage mail distribution, document filing, and records retention
• Create purchase orders (POs) and process invoices in a timely and accurate manner
• Review service requests and coordinate invoice mailing
• Maintain and organize electronic and physical documentation
• Process and reconcile charges on the corporate credit card
• Support the review and tracking of environmental expenses in SAP
• Assist in resolving invoice and payment-related issues
• Communicate and coordinate with multiple departments on behalf of Environmental team
• Track environmental testing schedules and maintain related reports
• Monitor events and checklist completion within internal databases
• Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams
• Perform non-routine administrative tasks and other duties as assigned.
• Conduct occasional site visits with other Environmental team members
• Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.
• Plan and manage domestic and international travel arrangements end-to-end for the Head of HSSE, anticipating all logistical needs.
• Prepare and reconcile expense reports for timely processing.

What you will need to be successful

• High school diploma or equivalent required
• Excellent written and verbal communication
• Detail-oriented, dependable, and proactive
• Strong organizational and time management skills
• Problem-solving ability and proactive demeanor
• Ability to quickly learn and apply new information in a dynamic work environment
• Proficiency with office productivity software, databases, and general business systems, with the ability to learn new technologies as needed.

Travel Requirement

Occasional travel may be required with this role

Relocation Assistance

This role is not eligible for relocation

Skills

Analytical Thinking, Communication, Customer Service, Customer Support, Digital Fluency, Laboratory Design, Occupational Health, Occupational Hygiene, Research and Development, Resilience, Workload Prioritization

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance

This role is not eligible for relocation

Remote Type

This position is a hybrid of office/remote working

Skills

Air Quality Management, Biodiversity Management, Carbon Management, Chemical hazard management, Community Engagement, Cost-conscious decision-making, Data Analysis, Environmental Legal Compliance, Environmental Management, Environment and Social Group Reporting, Environment and Social Impact Assessment, Environment and Social Project Compliance Analysis, HSE data knowledge, HSSE auditing and self-verification, Noise emissions management, OMS and bp requirements, Remediation Management, Social Impact Management, Waste Management, Water Management

Legal Disclaimer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status.

Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process,please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.