Entry-Level Front Desk & Office Concierge

AID of Indiana; Fort Wayne (IN); On-site; USD 28,000 - 34,000; Full time

Job summary

AID of Indiana in Fort Wayne, IN is seeking an entry-level receptionist to support daily front-desk operations. You will greet visitors, answer phones, manage schedules, and assist administration while maintaining a welcoming, organized workspace.

The role requires strong multitasking, basic computer skills, and the ability to lift up to 50 lbs. Preference given to applicants with experience assisting individuals with intellectual disabilities and a valid driver’s license.

Qualifications

• Must be organized, able to multitask and use basic computer applications.
• Experience with individuals with intellectual disabilities preferred.
• Valid driver’s license and current auto insurance preferred.

Responsibilities

• Reports to Office Manager.
• Opens and closes expected hours of operation Mon-Fri 9am-4:30pm.
• Greet guests upon arrival.
• Ensure appropriate sign-in by visitors.
• Water plants and keep reception area tidy.
• Escort guests to meeting rooms when needed.
• Direct deliveries to the appropriate admin staff.
• Answer phones and transfer calls to the appropriate admin.
• Manage missed calls and email notifications.
• Use a telephone headset at the front desk.
• Take detailed messages for admins.
• Respond to emails within 24-48 hours.
• Scan and copy documents as needed for employees.
• Maintain stocked waiting area with business materials.
• Mop, dust, and disinfect common areas; clean bathrooms twice weekly.
• Assist with scheduling conference rooms and events.
• Perform other duties as assigned.

Skills

Organized

Multitask

Basic Computer skills

Job description

AID of Indiana in Fort Wayne, IN is seeking an entry-level receptionist to support daily front-desk operations. You will greet visitors, answer phones, manage schedules, and assist administration while maintaining a welcoming, organized workspace.

The role requires strong multitasking, basic computer skills, and the ability to lift up to 50 lbs. Preference given to applicants with experience assisting individuals with intellectual disabilities and a valid driver’s license.