Front Desk & Notary Support Specialist

Talentify; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Group Medical PPO/HSA Plans

Group Dental & Vision Plans

Prescription coverage

Employee Wellness Program

Group Life/AD&D Insurance

Long Term Disability

Short Term Disability

PTO & Holidays

Paid Bereavement

Retirement Plan with employer match (6

Employee Referral Bonus Program

Financial Wellness Program

Job summary

Aspire Indiana Health is seeking a Support Associate to be the first point of contact at the Carmel Administrative Office. This on-site role handles phones, mail, and front-office duties while connecting staff with the right Aspire resources.

The position runs Monday–Friday, 8:00am–5:00pm, on-site in Carmel, IN. Responsibilities include greeting visitors, answering calls, managing mail and supplies, assisting staff, handling facilities tickets, processing badges and tech returns, supporting

Qualifications

• High School Diploma or Equivalent is required.
• Notary Public or eligibility to become one is required.
• Minimum one year of healthcare front office experience is required.
• Experience in mental health/behavioral health or medical office settings is preferred.
• Intermediate skills with Google Suite are required.
• Reliable transportation to attend trainings and meetings is necessary.
• Ability to communicate effectively in person, by phone, email or video.

Responsibilities

• Greet visitors and manage sign-in, creating a welcoming front desk environment.
• Answer main line, identify caller needs, route calls, and escalate as needed.
• Receive, sort and distribute mail and deliveries; manage supplies.
• Serve as a first point of contact for basic admin questions for staff.
• Manage Facilities ticketing system; track status and close requests timely.
• Process returned badges/keys/tech; maintain custody and routing.
• Assist with meeting setup, room signage and readiness of shared spaces.
• Maintain lobby signage and current dept/location contact information.
• Provide notary services when authorized and know emergency procedures.
• Organize and maintain facilities-related receipts and Drive folders.

Skills

Front desk & customer service

Phone handling

Communication skills

Google Suite

Reliability

Transportation access

Education

High School Diploma or Equivalent

Notary Public or eligible

Tools

Google Suite

Job description

Aspire Indiana Health is seeking a Support Associate to be the first point of contact at the Carmel Administrative Office. This on-site role handles phones, mail, and front-office duties while connecting staff with the right Aspire resources.

The position runs Monday–Friday, 8:00am–5:00pm, on-site in Carmel, IN. Responsibilities include greeting visitors, answering calls, managing mail and supplies, assisting staff, handling facilities tickets, processing badges and tech returns, supporting