Administrative Associate I | Front Desk & Office Ops

LifeScience Logistics; Clayton (IN); On-site; USD 40,000 - 48,000; Full time

Job summary

LifeScience Logistics in Indiana is seeking an experienced Administrative Assistant/Receptionist to support daily office operations. You will greet visitors, manage phone calls, coordinate meetings, and handle clerical tasks with professionalism and courtesy.

The role requires strong communication, organization, and a polished appearance, with the ability to multitask and work with minimal supervision in a warehouse/supply-chain environment.

Qualifications

• College degree preferred, but not required.
• Minimum 2 years administrative/reception or customer service experience preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal relationships with employees, peers, and customers.
• Ability to remain organized and multitask daily.
• Professional dress is required.

Responsibilities

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Maintain visitor logs.
• Process purchase orders.
• Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties such as photocopying, faxing, mailing, and filing.
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of the lobby, front desk, conference room, and library areas.
• Ability to work with minimal supervision.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Organization

Multitasking

Professional appearance

Customer service

Education

College degree preferred

Tools

CQ System

MS Outlook

MS Excel

MS PowerPoint

MS Word

Job description

LifeScience Logistics in Indiana is seeking an experienced Administrative Assistant/Receptionist to support daily office operations. You will greet visitors, manage phone calls, coordinate meetings, and handle clerical tasks with professionalism and courtesy.

The role requires strong communication, organization, and a polished appearance, with the ability to multitask and work with minimal supervision in a warehouse/supply-chain environment.