Admissions & Records Specialist – Substitute

Imperial Valley College; California (MO); On-site; USD 53,000 - 64,000; Part time

Job summary

Imperial Valley College invites applications for a Substitute-Admissions and Records Technician in Imperial, CA. This role supports the Admissions & Records division, handling complex clerical tasks, residency determinations, transcript processing, and data intake.

Responsibilities include advising students on policies, performing outreach, and preparing reports. Candidates must have an associate degree and two years of clerical experience; position follows the district salary schedule.

Qualifications

• Associate degree and two (2) years of increasingly responsible clerical experience in related area or the equivalent.

Responsibilities

• Perform complex, detailed duties requiring knowledge of admissions and records guidelines.
• Record grades, credits, and other data using automated systems; process forms and petitions for grade changes and other exceptions.
• Provide information to students, the public, and staff regarding admissions and records processes.
• Verify residency and conduct confidential interviews with applicants.
• Maintain confidential student records and ensure privacy and retention compliance.
• Prepare and transmit correspondence; produce official and unofficial transcripts and verifications.
• Advise students on admission, residency classification, and records policies; assist with forms and applications.
• Provide outreach services related to admissions and records.
• Receive and account for transcript and enrollment verification fees.
• Coordinate calls and information with district personnel; resolve data discrepancies.
• Compile and prepare statistical reports.
• Perform other job-related duties as assigned.

Education

Associate degree

Job description

Imperial Valley College invites applications for a Substitute-Admissions and Records Technician in Imperial, CA. This role supports the Admissions & Records division, handling complex clerical tasks, residency determinations, transcript processing, and data intake.

Responsibilities include advising students on policies, performing outreach, and preparing reports. Candidates must have an associate degree and two years of clerical experience; position follows the district salary schedule.