Energy Project Scheduler & Coordination Specialist

Generator Supercenter; Wheeling (IL); On-site; USD 54,000 - 78,000; Full time

Job summary

Generator Supercenter, Inc. is seeking a detail-oriented Scheduling Coordinator to support construction and installation operations for energy-related projects in Wheeling, IL.

You will manage daily job schedules, coordinate materials, track progress, and support subcontractor and permit workflows. You will collaborate with superintendents, project managers, subcontractors, and vendors to ensure timely completion and smooth operations.

Qualifications

• Must have high school diploma or GED; associate degree or trade certification is a plus.
• Experience in scheduling, construction coordination, project administration, or electrical service coordination is preferred.
• Familiarity with electrical systems (AC/DC) is helpful.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project) required.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules based on field and project management inputs.
• Coordinate subcontractor activities and material deliveries to align with project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules to meet deadlines.
• Set up new jobs and ensure proper documentation is uploaded and maintained.
• Assist in preparing change orders, payment applications, and subcontractor agreements.
• Ensure site documentation, permits, and punch lists are up to date and completed.
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off.
• Act as liaison between field crews, project managers, subcontractors, and clients.
• Participate in regular project meetings to review progress and resolve scheduling conflicts.

Skills

Communication

Organization

Multitasking

Attention to detail

Interpersonal skills

Scheduling coordination

Education

High school diploma or GED

Associate degree or trade certification a plus

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Microsoft Project

Work order systems

Documentation control tools

Job description

Generator Supercenter, Inc. is seeking a detail-oriented Scheduling Coordinator to support construction and installation operations for energy-related projects in Wheeling, IL.

You will manage daily job schedules, coordinate materials, track progress, and support subcontractor and permit workflows. You will collaborate with superintendents, project managers, subcontractors, and vendors to ensure timely completion and smooth operations.