Scheduling Coordinator – Generator Install & Service

Generator Supercenter of North Chicago; Wheeling (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Free Friday Breakfasts

Life Insurance (Voluntary)

Disability Insurance (Short & Long)

Medical, Dental and Vision

401K Matching

Company vehicle

Job summary

Generator Supercenter of North Chicago is seeking a detail-oriented Scheduling Coordinator to support our construction and installation operations in Wheeling, IL. You will manage daily job schedules, coordinate materials, track progress, and work closely with project managers, subcontractors, and vendors to keep projects on track.

The role emphasizes strong communication, organization, and the ability to multitask in a fast-paced environment, with opportunities to contribute to permitting

Qualifications

• High school diploma or GED required; associate degree or trade school certification a plus.
• Previous scheduling, construction coordination, project administration, or electrical service coordination experience preferred.
• Familiarity with electrical systems (AC/DC) preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project).
• Experience with work order systems and documentation control tools.
• Excellent communication, organization, and multitasking skills.
• Motivated self-starter with strong interpersonal skills.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules based on field and project management inputs.
• Coordinate subcontractor activities and material deliveries to align with project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules as needed to meet deadlines.
• Set up new jobs and ensure proper documentation is uploaded and maintained.
• Assist in preparing change orders, payment applications, and subcontractor agreements.
• Ensure site documentation, permits, and punch lists are up to date and completed.
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off.
• Act as the liaison between field crews, project managers, subcontractors, and clients.
• Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts.
• Maintain clear, professional communication with all internal and external stakeholders.
• Support vendor negotiations and assist with estimating during the bid process.
• Provide administrative support to project and construction teams as needed.
• Customer communication
• Sales and marketing Support
• General admin activities

Skills

Scheduling

Construction coordination

Microsoft Office Suite

Communication

Multitasking

Vendor coordination

Education

High school diploma or GED

Associate degree or trade school certification

Tools

Microsoft Project

Work order systems

Documentation control tools

Job description

Generator Supercenter of North Chicago is seeking a detail-oriented Scheduling Coordinator to support our construction and installation operations in Wheeling, IL. You will manage daily job schedules, coordinate materials, track progress, and work closely with project managers, subcontractors, and vendors to keep projects on track.

The role emphasizes strong communication, organization, and the ability to multitask in a fast-paced environment, with opportunities to contribute to permitting