Office Administrator

Avencia Talent Solutions Limited; San Francisco (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Avencia Talent Solutions Limited is seeking an proactive Office Administrator to support the smooth, safe, and efficient running of our local office in San Francisco. You will be at the heart of office life, coordinating operations, onboarding, and regional administrative support.

In this fast-paced environment, you will manage day-to-day facilities, coordinate meetings and events, and assist with budgeting and expenses. A professional, proactive, and customer-focused mindset is essential.

Qualifications

• Proven experience in office administration or a similar role.
• Strong communication, organization, and multitasking skills.
• Experience coordinating meetings and events.
• Professional, proactive, and customer-focused team player.

Responsibilities

• Act as the first point of contact for employees and visitors.
• Manage day-to-day office operations, supplies, facilities, and vendors.
• Support onboarding of new employees and maintain health & safety standards.
• Coordinate office meetings, social events, and visitor arrangements.
• Provide administrative and event support for regional activities.
• Support the Head of Office with budgeting, expenses, and ad hoc projects.
• Partner with Commercial Management and Partner Engagement teams.

Skills

Office administration

Communication

Organization

Multitasking

Meeting coordination

Job description

We're looking for a proactive Office Administrator to support the smooth, safe, and efficient running of our client's local office. This role is central to creating a welcoming workplace, supporting office operations, coordinating events, and providing regional administrative support.

What you'll do

• Act as the first point of contact for employees and visitors
• Manage day-to-day office operations, supplies, facilities, and vendors
• Support onboarding of new employees and maintain health & safety standards
• Coordinate office meetings, social events, and visitor arrangements
• Provide administrative and event support for regional activities
• Support the Head of Office with budgeting, expenses, and ad hoc projects
• Partner with Commercial Management and Partner Engagement teams

What we're looking for

• Proven experience in office administration or a similar role
• Strong communication, organization, and multitasking skills
• Experience coordinating meetings and events
• Professional, proactive, and customer-focused team player

This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being at the heart of office life.