Faculty Laboratory Operations Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Tuition assistance

Job summary

Harvard University, Faculty of Arts and Sciences seeks a Laboratory Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The LC serves as the primary contact for administrative matters and coordinates day-to-day activities, with strong in-person presence required.

Responsibilities include managing calendars and travel for up to 10 faculty members, preparing reports, supporting events and purchases, and guiding lab operations.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Ability to directly support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as main point-of-contact
• Provide support for faculty teaching and research portfolios
• Support events led by faculty
• Act as team lead for a small group of Faculty Assistants when applicable
• Provide administrative support to all lab members
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation
• Support lab members orientation and onboarding
• May perform other related duties including reception and event support

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Discretion

Independent work

Escalation handling

Stakeholder coordination

Customer service focus

Higher education familiarity

Research administration familiarity

Academic operations familiarity

Confidential information handling

Team cross-functional collaboration

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Canvas (plus)

Concur (plus)

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Job description

Harvard University, Faculty of Arts and Sciences seeks a Laboratory Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The LC serves as the primary contact for administrative matters and coordinates day-to-day activities, with strong in-person presence required.

Responsibilities include managing calendars and travel for up to 10 faculty members, preparing reports, supporting events and purchases, and guiding lab operations.